Job Description

Job Requisition ID: 53475
Closing Date:
​Agency: Illinois Community College Board
Class Title: Assistant DIRECTOR - 60264
Salary: 43,700.00 - 50,000.00
Job Type: Salaried
County: Sangamon

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Illinois Community College Board

Illinois community colleges serve almost 600,000 residents each year in credit, noncredit, and continuing education courses. Illinois is home to 45 colleges in 39 community college districts which provide high quality, accessible, cost-effective educational opportunities to the entire state.

ICCB offers an excellent benefits package, including competitive employee insurance premiums as well as flexible options for medical coverage. Vision insurance is included at no cost and dental insurance is available. Eligible employees participate in the State University Retirement System, which offers medical insurance upon retirement. Tuition waivers are offered for continued educational goals, and a generous paid time off package includes paid holidays, earned vacation, sick, and personal time.

For more information on benefits visit: https://www2.illinois.gov/cms/benefits/StateEmployee/Pages/default.aspx

Assistant Director for Program Compliance:

The Assistant Director for Program Compliance plays a pivotal role in ensuring the adherence of various grantees to policies and procedures in accordance with Education Department Guidance, Administrative Regulations, and the Illinois Grant Accountability and Transparency Act. This position requires a dynamic individual to provide support, guidance, and oversight in collaboration with programmatic, compliance, and finance teams.

Duties/Responsibilities:

Grant Administration and Compliance

• Provide support and guidance to grantees in interpreting and administering policies consistent with Education Department Guidance, Administrative Regulations, and the Illinois Grant Accountability and Transparency Act.
• Facilitate the grant process from start to finish, managing all required documents, including notices of funding opportunity, programmatic risk assessments, and reporting.
• Review and approve budgets, budget modifications, and quarterly reports submitted by grantees.
• Utilize the grant management system to review and approve grant-related documents.
• Develop, implement, and maintain written policies and procedures for various programs and initiatives.
• Organize and maintain the division’s paper and electronic records as required by federal and state laws.

Program Monitoring and Evaluation

• Work with program staff to monitor and assess program effectiveness, policies, and compliance for all relevant grants within the division.
• Participate in the development and dissemination of grant program manuals.
• Complete and fulfill federal and state audit compliance requests in consultation with program staff.

Training and Technical Assistance

• Provide technical assistance, training, and professional development to grantees on grant-related processes.
• Attend relevant conferences and training sessions specific to grant administration and compliance.

Other Responsibilities:

• Perform other duties as assigned, which may include occasional travel.

Minimum Qualifications:

• Bachelor’s degree
• At least one year experience supporting grant programs, compliance activities, program monitoring, financial processes, or administrative/regulatory work in a government, education, or nonprofit setting.
• Experience reviewing basic budgets, reports, or documentation for accuracy and completeness.

Additional Desired Qualifications:

• Master’s Degree
• Two years of responsible managerial or administrative work experience
• Experience with instructional programs, instructional support services, and / or program evaluations at community colleges or other postsecondary institutions.
• Experience with grant management.
• Experience with, or adequate knowledge of, the Illinois Community College System.

Work Hours: Monday - Friday
Headquarter Location: 401 E Capitol Ave, Springfield, Illinois, 62701
Work County: Sangamon
Agency Contact: Brianna Dennis
Email: brianna.dennis@illinois.gov
Phone #: 217-785-012

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com