Job Description

Posting number: 2026-00000623

Department: Community Reinvestment

Division: CDBG Administration

Job classification: Assistant Director For Community Reinvestment And Real Estate G130

Posting type: Open

Categories: Administration

Summary

Grant Administration

• Assists the Director in the administration of HUD entitlement grants including, but not limited to, the Community Development Block Grant (CDBG), the Home Investment Partnerships Program (HOME), the Emergency Solutions Grant (ESG).
• Prepares or supervises the preparation of mandatory reports required by and in accordance with the US Department of Housing and Urban Development (HUD) regulations.
• Provides oversight of the activities of the Community Housing Development Organization (CHDO) and assists in the coordination of project activities; assists in identifying and establishing additional CHDOs.
• Acts as coordinator for activities involving economic and community development.

Financial Oversight

• Coordinates financial activities of the city’s federal block grant programs, including preparing, distributing, reviewing, and analyzing budget request forms.
• Maintains two financial systems, including evaluating the systems for regulatory compliance and adherence to generally accepted accounting principles and practices and revising procedures as necessary; prepares separate budgets for each system.
• Prepares or oversees the preparation of monthly adjusting entries and yearly closeout packages for each grant.
• Coordinates with Finance Manager and Real Estate Specialist to ensure accounting and budgetary control of various programs and activities.
• Advises the Director regarding financial and budgetary matters.
• Analyzes program requirements to determine the most efficient and economical use of available resources; informs Director of findings and makes recommendations as needed.

Planning

• Provides oversight of the Consolidated Plan, Annual Action Plans, and the Consolidated Annual Performance and Evaluation Report (CAPER).
• Facilitates and coordinates efforts with other government departments regarding project management.
• Develops spreadsheets, reports, and new proposals to be presented to the City Manager and or council.

Personnel Management

• Assists Director with managing staff engaged in subrecipient oversight, planning, financial management and real estate activities.
• Carries out other management responsibilities, including training and planning, assigning work, and maintaining staff vacation and sick records.
• Proposes, researches, and develops departmental standards, goals, and objectives as needed to ensure efficient and effective accomplishment of work activities.

Compliance

• Assists in the development of policy and procedures for grant program activities.
• Assists in internal monitoring of HUD and other federal and state grants, as well as subrecipient monitoring.
• Attends and conducts meetings and conferences as required to remain informed of program requirements and regulatory changes.
• Monitors and conducts field inspections to evaluate the progress of programs and projects.

Public Engagement

• Conducts or assists with conducting public hearings as required by the Citizen Participation Plan and other HUD rules and regulations.
• Receives and responds to requests or complaints from government departments and the general public.
• Performs other related job duties as assigned.

Examples of duties

• Knowledge of HUD regulations and guidelines.
• Knowledge of the HUD Integrated Disbursement and Information System (IDIS).
• Knowledge of the American Management Systems Advantage Financial Accounting System.
• Knowledge of city, state, and federal regulations.
• Knowledge of office administration practices and procedures.
• Knowledge of the methods and techniques of research and report preparation.
• Knowledge of management and supervisory techniques.
• Knowledge of municipal budgeting
• Knowledge of map reading and GIS programs.
• Skill in project management
• Skill in oral and written communication.

Qualifications

Bachelor's Degree required. Experience sufficient to thoroughly understand the diverse objectives and functions of the department preferred. Three to five years of related experience preferred.

Supplemental information

The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects, or perform other movements such as stooping, bending, or crouching.