Job Description

Posting number: 11154

Department: Precinct 4 - Commissioner

Job classification: Director, Assistant, Field Operations - Precinct 4

Posting type: Open

Categories: Administration

The Assistant Director of Field Operations will be responsible for assisting with the daily functions of their Precinct including providing strategic and tactical direction to lower-level managers and supervisors in the operation of the Precinct’s functional duties by managing work assignments, service delivery, resources, and appropriate operating and capital budgets; ensuring the training, evaluation, and personal development of employees; handling difficult problems; promoting innovation in the organization; managing the development, implementation, and oversight of applicable programs and services; monitoring financial and work unit resources; and ensuring compliance with policies and laws. Serve as a principal advisor to the Director on budgeting, financial planning, procurement, contracts, operational efficiency, capital planning, and long-range initiatives while providing significant professional and functional services to the County, its citizens, and the general public.

Examples of duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Directly responsible for the day-to-day management of employees assigned to the Maintenance Center. Fills in for the Director in his/her absence.
• Conducts management analysis or problem solving of day-to-day issues affecting the department. Assesses the effectiveness of service delivery methods, identifying opportunities for improving service and implementing improvements. Turns successful outcomes into clearly defined programs and initiatives.
• Performs or delegates to managers and supervisor’s managerial functions to plan, organize, and prioritize projects and tasks; acquire and assign staff; and coordinate, review, and control the department in full compliance with existing laws for achievement of both short- and long-term goals and facility plans.
• Works with the Director to develop and monitor the implementation of applicable policies, procedures, business processes, financial controls, and operational practices.
• Develops and maintains positive working relationships and trust with other agencies and county, state, and federal departments. Keeps staff and supervisors informed of associated agreements, negotiations, and discussions.
• Under the direction of the Director, may develop project cost estimates and negotiate and prepare interlocal agreements (ILAs) with other governmental agencies. Monitors compliance with agreements within the Precinct. Monitors compliance with the agreements within the precinct.
• Coordinates activities and programs with other departments to expedite work and improve interdepartmental performance using tact and diplomacy. Coordinates with the Auditor, Budget Office, Purchasing, Human Resources, Risk Management, and other County departments as needed.
• Attends various committees and work unit meetings and may represent the County on local, state, or federal boards; may participate in regional transportation agency meetings.
• Administers and supervises division and personnel matters that include hiring and terminating employees, reviewing and evaluating employees, motivating employees, recommending pay increases or actions, approving leave, training new hires, and recommending continuing education opportunities available for staff.
• Handles personnel matters including disciplinary actions and resolution of departmental employee disputes. Provides leadership, coaching, performance evaluations, and professional development for assigned staff.
• Acts as a resource for staff questions regarding customer, client, or citizen issues, policies, procedures, financial matters, procurement, and other operational matters.
• Works with the Director in the development, administration, and monitoring of the Precinct’s annual operating and capital budgets, including capital and fixed-cost expenditures. Monitors revenues, expenditures, contracts, encumbrances, staffing levels, equipment, materials, and supplies; monitors and approves expenditures; identifies cost-saving opportunities; and recommends corrective actions as needed.
• Develops and maintains working knowledge of operational, construction, infrastructure, procurement, and contract practices. Supports planning and oversight of construction, infrastructure, and capital improvement programs from a financial, contractual, and operational perspective.
• Works with the Director to identify and determine Precinct’s annual goals, objectives, and workload measures, and financial priorities. Develops executive reports, financial analyses, performance measures, and recommendations; monitors, directs, and implements measures to ensure precinct goals and objectives are met.
• Attend meetings; travel locally; inspect or visit County facilities and project sites; and collaborate with staff, vendors, contractors, and governmental representatives.
• Performs all other related duties involved in the operation of the Precinct as assigned or required, including supporting long-range financial planning, procurement, contract administration, negotiations, and organizational performance initiatives.

Knowledge, Skills, & Abilities:

• Excellent and high-level persuasive verbal and written communication and presentation skills.
• Ability to work in a fast-paced environment.
• Must be able to stay organized and know how to prioritize the workload.
• Ability to work independently and as part of a team.
• Competency with computers and Microsoft Office 365 Suite and other office equipment
• Advanced analytical skills.
• Ability to demonstrate experience creating clearly defined programs and initiatives that have yielded successful outcomes.
• Knowledge of local government operations, budgeting, financial management, procurement, contract administration, internal controls, and capital planning.
• Extensive knowledge of concepts, practices, and procedures of roadway management, maintenance, and construction.
• Experience developing and managing operating and capital budgets and negotiating or administering contracts, interlocal agreements, and governmental partnerships preferred.
• Spreadsheet, word processing, and financial management software knowledge and appropriate utilization experience preferred.
• Advanced interpersonal, analytical, negotiation, conflict resolution, and leadership skills.

Qualifications

• Bachelor’s degree or equivalent preferably in business administration, finance, accounting, public administration, construction management, transportation planning, or a related field
• Four (4) years of related experience and Five (5) years of supervisory experience required.
• Class C driver license required

Preferred Requirements:

• Class A CDL driver’s license preferred

Supplemental information

While performing the duties of this position, the incumbent is regularly required to sit, stand, walk. May be required to navigate construction or infrastructure sites, tolerate outdoor temperatures and noise, use stairs or uneven surfaces, drive a vehicle, and work overtime or respond to emergency situations.