Job Description

Overview:

Quinnipiac University’s Office of Development and Alumni Affairs seeks a detail-oriented professional to support advancement operations by executing daily reporting requests and overseeing routine data maintenance within the donor database. Working in conjunction with the Director of Reporting, Data Integrity and Analytics and the Associate Vice President of Advancement Services, this position ensures the accuracy and integrity of constituent demographic, biographical, and event data.

This position coordinates the collection, import, and export of constituent demographic and biological data to support fundraising, alumni engagement, strategic initiatives, and operational reporting across the division. In addition, the role oversees data associated with the document imaging system for donor records, ensuring information is organized, accessible, and maintained in accordance with institutional standards and best practices.

About Quinnipiac:

Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,700 students in more than 100-degree programs through its Schools of Business, Communications, Education, Computing & Engineering, Health Sciences, Law, Medicine, Nursing, and the College of Arts & Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women's rugby team, and a trip to the Sweet 16 for our women's basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review. The Wall Street Journal ranked Quinnipiac #51 among the best colleges in the nation, and second in Connecticut, for our exceptional graduation rate, salary impact, learning facilities, career preparation and learning opportunities.

The university is in the midst of program expansion and renewal for both traditional and adult learners, the development of innovative strategic partnerships, and just opened a South Quad with three new buildings.

As Quinnipiac grows, we remain guided by the core values that define our community and shape the experience of every student and employee.

• We are fiercely committed to ensuring every Bobcat thrives. We are a lifelong partner for every learner.
• We passionately care about our community. Everyone should feel welcome and valued.
• We boldly shape our university's future. We will forge a path of impact together.

These values are the foundation of who we are and reflect the Quinnipiac spirit found across our campuses. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.

Responsibilities:

• Coordinate and manage the collection, review and input of all demographic data related to Development and Alumni Affairs constituents. Work closely with other University departments (Registrars, Admissions, Student Affairs, Athletics and others) to schedule the transfer of pertinent data to the donor database
• Serve as the first point of contact for all data requests. Fulfill routine data requests through the request portal using query tools to generate reports for end users
• Leverage third party data to proactively update information related to demographic and biographical data on a regular basis, ensuring the accuracy and completeness of records
• Coordinate and train work-study students and staff involved in data entry projects. Plan and schedule work to provide maximum accuracy and efficiency of data entry; establish methods to verify the accuracy of data quality; Keep staff current in all matters regarding data recording
• Produce and maintain a procedures manual on all aspects of demographic data entry the production of standard reports and all other procedures related to the acquisition, processing, distribution and maintenance of Development and Alumni Affairs data
• Coordinate the storing of all current and archived data documents related to the Development and Alumni Affairs constituents through document imaging (ImageNow/Perceptive Contents)
• Participate in special projects as needed and perform other duties as assigned

Education Requirements:

• Bachelor’s degree
• Some experience may substitute for degree

Qualifications:

• Minimum 1-2 years of relevant work experience required
• Strong computer proficiency including experience with databases and advanced excel skills.
• The ability to import export and import data from a spreadsheet into a database. Exposure to reporting and query/export tools
• Possess strong analytical and problem-solving skills
• Exceptional communication, organization and high-level attention to detail
• Requires sound business judgment and discretion in handling confidential information
• Strong proficiency in Microsoft Excel
• The ability to communicate data requirements with other departments and provide communication to data changes performed
• Experience working with donor databases, or CRM systems is preferred.
• Proven ability to collaborate effectively with individuals from varied backgrounds

Special Instructions to Applicants:

TO APPLY:

Applications must be submitted electronically and include a resume, a cover letter detailing how your experience aligns with the position requirements, demonstrated commitment to intentional leadership that values individuals of all backgrounds and experiences, and contact information for three references.

We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.

Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.