Job Description

Scope of working:

The Assistant to Deputy GCEO provides high-level operational support to ensure the efficiency of the procurement department. This role focuses on executing sourcing activities, managing vendor compliance, and providing the data analysis necessary for strategic cost-saving decisions.

Duties & responsibilities:

• Strategic Executive Liaison: Act as the central point of contact between the Deputy Group CEO and internal departments/suppliers, managing high-level calendars, travel, and urgent vendor escalations.
• Procurement Lifecycle Coordination: Oversee the end-to-end procurement flow, including tracking purchase requisitions, sourcing activities, and contract milestones to ensure timely project delivery.
• Documentation & Audit Compliance: Maintain rigorous control of procurement files and contracts, ensuring all records are archived and audit-ready in accordance with group policies.
• Data Synthesis & Reporting: Prepare high-level briefings, market trend analyses, and procurement spend reports for board meetings and executive review.
• Operational Workflow Optimization: Review and refine procurement policies and system implementations (such as ERP) to enhance transparency, compliance, and efficiency across the group.
• Stakeholder & Crisis Management: Serve as a professional representative in liaising with external partners and act as a first line of defense in managing supply chain disruptions or administrative gaps.

Job Requirements

Qualification & requirement:

• Possess a Bachelor's Degree in Business Administration, Supply Chain, Management, or a related field to provide a strong foundation for corporate operations.
• Minimum 3–5 years of experience as an Executive Assistant or Procurement Assistant, preferably supporting senior-level management or business owner.
• Act as a high-level liaison for the Deputy GCEO, managing complex calendars, travel, and confidential communications while ensuring alignment with group-wide KPIs.
• Coordinate multi-stakeholder procurement activities, including the preparation of briefing notes, tracking supplier performance, and managing the end-to-end documentation for sourcing events.
• Expertise in MS Office Suite and a functional understanding of AI applications to optimize administrative workflows and procurement data analysis.
• Maintain rigorous audit-ready procurement files and synthesize complex data into clear reports regarding group spend, contract status, and process improvements.

Working Days and Hours:

- Monday to Friday: 8:00am to 11:00am & 1:00pm to 5:30pm

- Lunch time: 12:00pm to 1:00pm