Job Description

Department:

CAHSS Dean's Office

https://cahss.umbc.edu/

Position Overview:

The College of Arts, Humanities, and Social Sciences Dean’s Office requires a senior staff member, as part of the College’s Leadership team, to oversee and manage the College’s finances, administration, shared services, human resources, and other special projects in the college.

The Assistant Dean for Finance and Administration serves as the Chief Financial Officer for CAHSS and as a senior advisor to the Dean, Associate Deans, and Department Chairs. The position is responsible for the College's fiscal planning, forecasting, and reporting, administrative and human resources leadership, Shared Services Center oversight, employee management and supervision, strategic and long-term planning, and sensitive or complex special projects.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $143,000 and has over 4 weeks of vacation for regular full time roles. Tuition remission is also available.

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For 16 years in a row UMBC has been recognized as a Great College to Work For!

Telework:

A hybrid telework schedule may be available.

Responsibilities:

Leadership and Oversight of College-Level Budget, Finance and Human Resources

• Serve as the Chief Financial and Operations Officer for CAHSS and as key personnel with fiduciary responsibility for the units.
• Lead the planning and submission of the CAHSS fiscal budget and ensure all College staffing and operational initiatives are accounted for in the annual budget.
• Work with campus leaders to advocate for new funds to achieve College and division objectives.
• Serve as a senior advisor to the Dean, Associate Deans, and Department Chairs regarding funding for strategic financial initiatives and priorities.
• Oversee and provide intuitive reporting and consistent updates to the Dean, Associate Deans, and Department Chairs regarding the financial health and status of the College for the current and future fiscal years.
• Ensure the accuracy and integrity of financial reporting for all College funds.
• Lead the creation of a college-level dashboard that reports on key performance indicators related to the health of the College.
• Ensure compliance with federal, state, USM and UMBC fiscal and administrative policies and procedures.
• Meet regularly with CARAT Director to ensure coordination with pre- and post-award compliance.
• Lead College-level Human Resources activities including the PMP process, classification reviews, staff recruitments and retention, terminations, performance development plans, labor relations, and related matters; serve as the College liaison to Human Resources.
• Support college leadership in developing employee staffing plans related to staff, faculty, and contractual employees.

Leadership of Shared Services Center

• Oversee the operations of the College’s Shared Services Center (SSC) and set strategic goals and objectives for each of its units.
• Work with SSC Leadership to define the center, sharpen efficiencies, and develop, document, and improve new and existing practices and procedures.
• Implement and nurture a customer service mindset among SSC staff.
• Ensure staffing within the center is appropriate to support the volume of demand.
• Ensure SSC staff have access to appropriate and relevant professional development and training.

Management and Supervision of Employees

• Conduct quarterly PMPs for direct reports to ensure goals and objectives are being met and development issues are being addressed.
• Serves as administrative lead for College administrative staff.
• Provide staff with meaningful and appropriate guidance and coaching throughout the year.
• Coordinate staffing support for departments, including resolution of emergency problems, implementation of longer-term solutions, and continuing assessment of the College's staffing structure.
• Provide direct reports with access to professional development and training.
• Review timesheets and approve time-off.
• Support the Dean in coordinating activities of the Dean's Office Leadership Team.

Strategic/Long-term Planning

• Implement a College approach to formal long-range planning, including space, staffing, finances, and student recruitment.
• Provide in-depth, data-driven analysis to support recommendations and decisions related to the strategic priorities of the College.
• Develop plans to address the College's longer-term funding needs, including capital equipment refresh and replacement and major facilities enhancements and updates.

Special Projects

• Solve serious problems or provide sensitive data to the Dean as requested.
• Serve as the Dean's representative in managing personnel matters within the College.
• Manage projects for the Dean that require tact, diplomacy, confidentiality, and the leadership of a senior staff member.
• Provide counsel to the Dean, Chairs, faculty and Staff.
• Assist the Dean and Associate Deans in emergency situations involving faculty, staff and students.
• Other Duties as Assigned.

Required Minimum Qualifications:

• Bachelor’s Degree preferably in Business Administration, Accounting, Finance, or other related fields.
• 10 years of progressive leadership experience in finance and administration. 5 years of experience working directly with and advising an executive-level position. 5 years of supervision experience with experience in management of a larger, diverse team (at least 7 members).

Preferred Qualifications:

• Master’s Degree in Business Administration, Accounting, Finance, or other related fields.
• CPA License
• University Experience and deep understanding of various aspects of university systems.
• Experience in grants administration and the full life cycle of awards.

Background Screening Statement:

A background check will be required.

Special Instructions to Applicants:

Upload a cover letter and a resume.

Closing Date:
Open Until Filled
Benefits:

UMBC offers a rich benefits package.

Regular and grant funded regular positions ( Full benefits summary click here):

Generous Leave which includes accruing:

• 22 Days of Annual Leave
• 15 Days of Sick Leave
• 15 Holidays
• 3 Personal Days

Tuition Remission

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement plans (including the choice of joining the pension plan)
• Professional development opportunities
• Wellness opportunities
• & Much more

Benefits offered align with type (Regular, Contingent II, etc.) of position.

Salary:

Salary: $143,000 - $171,000 depending on qualifications and experience.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours:
Full-time
Type:
Regular
FLSA Status:
Exempt
Equal Opportunity Statement:
UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX:
As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

Accommodation:

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.