FlexStaff is hiring a temporary Assistant Contracts Administrator for a 5 month project. This role will be based in Stony Brook and it will be 100% on site. The schedule will be M-F 8:30am- 5:00pm. Qualified candidates that live within a commutable distance will be contacted.
Qualifications:
Bachelor's Degree
Two (2) years of progressively responsible professional procurement, support and experience. Experience with Microsoft Office and/or Google Workspace.
Experience showing support and assistance for bidding, reviewing, and drafting supplier contracts.
Certified purchasing or supply chain management credentials.
Proficiency with Jaggaer or other procure-to-pay systems.
Experience in New York State agency or higher education procurement.
Experience with public bids for Construction, A/E, and Facilities Service contracts-related purchasing.
Key Responsibilities:
Purchasing & Contract Support
Support the Contract Officers with review, development, and drafting of complex contracts, agreements, purchase orders, and change orders for university required/related goods, equipment and services, including the assistance of bid specifications in accordance with applicable State & University purchasing laws, procedures, and guidelines.
Assist the contract officers RFx/bid events; RFP (Request for Proposal), IFB (Invitation for Bid), RFQ (Request for Qualifications) in accordance with applicable purchasing laws, procedures, and guidelines.
Assist the contract officers to report on Cost Savings, via either cost reductions or cost avoidances, to the University per the stated annual objective.
Provide all administrative support work for contractual and bidding transactions. This includes the collection and document retention of all exhibits, insurance, and required forms for the State and Research Foundation.
Assist with entering contracts and supporting documentation in the Contracts database in a timely manner.
Assist to ensure compliance with all Federal, New York State, SUNY, Research Foundation, and University rules, regulations, and guidelines related to the procurement of goods and services.
Data Analytics:
Support efforts to compile accurate and timely metrics, upload all procurement-related data promptly.
Analyze supplier data (including spending, usage, and performance), market data, and industry trends to determine appropriate category and sourcing strategies. Utilize the analysis to identify initiatives to improve purchasing efficiency, save costs and reduce supply risk.
*Additional Salary DetailThe salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
Northwell Health is New York State’s largest health care provider and private employer, with 28 hospitals, about 1,000+ outpatient facilities and more than 16,000 affiliated physicians.
At Northwell, we focus on cultivating an environment that inspires growth, empowers leadership, and encourages breakthroughs, not just in the communities we serve but in the careers of those who make an impact in the lives of so many. We are committed to our mission and our core values – including being Truly Inclusive. We value everyone’s perspectives, backgrounds and experiences. This is demonstrated in the work we do together, and how we care for each other, our patients, their families and the communities we serve.
We care for over two million people annually in the New York metro area and beyond, thanks to philanthropic support from our communities. Our 100,000+ employees – 19,000+ nurses and 5,000+ employed doctors, including members of Northwell Health Physician Partners – are working to change health care for the better.
We’re making breakthroughs in medicine at The Feinstein Institutes for Medical Research. We're training the next generation of medical professionals at the visionary Donald and Barbara Zucker School of Medicine at Hofstra/Northwell and the Hofstra Northwell School of Nursing and Physician Assistant Studies.
For information on our more than 100 medical specialties, visit Northwell.edu and follow us @NorthwellHealth on Facebook, X, Instagram and LinkedIn.
Interested in a career at Northwell Health? Visit Jobs.Northwell.edu and explore our many opportunities.
