Job Description

About the role

The Assistant Company Secretary plays a crucial role in supporting the Company Secretary and the Board, ensuring compliance with the Corporations Act, ASX Listing Rules, company constitutions, and internal governance structures. This role involves managing shareholder enquiries, monitoring share activities, and liaising with the share registrar to ensure proper registry maintenance, including the management of dividends, dividend reinvestment plans, and share issues.

Additionally, you will assist with corporate actions such as capital raisings, subsidiary maintenance and support general administrative tasks, including invoice reviews. The position also involves contributing to the production of the annual report, including the Corporate Governance Statement and the Directors' Report. Reporting to the Company Secretary, this is an essential governance role that provides and administrative support to facilitate the smooth operation of the company and ensure legal and regulatory compliance.

Responsibilities

As a Company Secretary, you will:

• Manage Board and Committee meeting logistics, including agenda preparation, document distribution, minute taking, and coordination
• Handle ASIC and ASX lodgements in compliance with relevant regulations, including lodgements for director-related matters, annual company reviews, and industry funding returns
• Maintain each of Elders’ company registers
• Manage running of the AGM, from notice preparation to post-AGM activities
• Support due diligence, fitness & propriety testing, and audit liaison

About you

To excel at Elders, you have:

• Tertiary qualification in Law or Accounting
• Post graduate education in corporate governance (desirable)
• Member of the Governance Institute of Australia (desirable)
• Demonstrated understanding of the Corporations Act and ASX Listing Rules
• Previous experience in a corporate or advisory environment within a large, complex organisation, particularly in a company secretary role, would be advantageous
• Knowledge of Corporate Affairs System (e.g. CAS360 software) and Board portal software (e.g. Diligent)
• Effective communication skills, with the ability to liaise appropriately with Directors and Executives
• Attention to detail with the ability to prioritise highly competing priorities

About Elders

As a trusted Australian agribusiness, we have played an important role in the agricultural sector for 185 years. Our expansive network across Australia offers links to markets, tailored advice and specialist knowledge across a range of products and services, including farm supplies, agronomy, livestock, wool, grain, finance, insurance, and real estate.

We are committed to a sustainable and prosperous future for rural and regional communities and creating value for all stakeholders in the agricultural supply chain, across both Australian and international markets.

Elders is for Australian agriculture.

We are now looking for the next generation to be part of something big and drive the future of Elders.

If you are ready to grow your career with Elders, please click on 'Apply' today.

For more information please visit our careers page or email recruitment@elders.com.au

Please note, applications may be shortlisted as they are received.

At Elders, we strive to create a safe environment where everyone can thrive. We aspire to do this by recognising talent, promoting inclusion and celebrating diversity. No matter how you identify, we encourage talented people from all backgrounds, abilities and identities to apply for roles at Elders.

We will accept applications from all people with the right to live and work in Australia.

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