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  Perform data entry and updates on the SSM website.
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  File annual returns and update subsidiary company information.
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  Compile, photocopy, and bind board papers.
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  Support daily administrative operations of the office.
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  Manage office supplies, including procurement and inventory tracking.
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  Organize and maintain both physical and digital filing systems.
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  Prepare and maintain internal records, reports, and presentations.
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  Assist in drafting, formatting, and reviewing documents and correspondence.
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  Handle incoming calls, emails, and general inquiries.
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  Schedule meetings, conference calls, and appointments.
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  Coordinate meeting rooms, supplies, and logistics for company meetings and events.
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  Support general office tasks, including data entry, copying, and filing.

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  Ensure the office operates smoothly and efficiently.
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  Maintain and organize both physical and electronic filing systems for easy retrieval and regulatory compliance.
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  Coordinate and manage calendars, meetings, and appointments for the management team.

Requirements

Education:

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  SPM / STPM / A’Levels; A Diploma or Bachelor’s degree in Chartered Secretarial course, Business Administration, Management, or a related field, or relevant professional certifications;
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  Currently holding or previously held Professional Membership with MAICSA or practicing certificate with SSM (able to renew).

Experience:

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  At least 2 years of experience in a company secretarial firm or in-house secretarial department.
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  Having a legal background would be an added advantage.
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  Experience in handling scheduling, office supplies, documentation, and general office operations.

Skills:

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  Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management software.
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  Strong organizational and time-management skills with the ability to handle multiple tasks simultaneously.
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  Excellent communication skills (both verbal and written) to interact effectively with all levels of staff and external vendors.
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  Ability to maintain confidentiality and handle sensitive information with discretion.
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  Attention to detail and accuracy in completing tasks.
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  Experience in a fast-paced environment or a high-growth company.
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  Advanced proficiency in Microsoft Excel (including formulas, pivot tables, and macros) or other data analysis tools.