Job Description

APPLICANTS MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST CIVIL SERVICE TITLE, OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

The New York City Department of Homeless Services (DHS) is the largest organization in the United States dedicated to preventing and addressing homelessness. In partnership with other City agencies and nonprofit organizations, DHS works to prevent homelessness before it begins, reduce street homelessness, provide temporary shelter, and connect individuals and families to stable housing-all with a focus on accountability, empathy, and equity.

DHS is committed to continuous improvement and employs innovative strategies to deliver high-quality services that support a swift transition from shelter to self-sufficiency. The agency manages hundreds of facilities and operates with a large team as well as a several billion-dollar budget to meet the diverse needs of New Yorkers experiencing homelessness.

The Division of Capacity Planning and Development (CPD) is responsible for new facility development for single adults, adult families, families with children and street homeless populations. CPD collaborates closely with providers, landlords and developers in myriad phases of emergency, mid-term and long-term siting, as well as the procurement and contracting for new shelter locations. This portfolio and development pipeline requires strategic planning and coordination across Agency divisions to meet goals related to Mayoral priorities, planning for emergency needs and supporting programmatic innovations developed by the Agency or a part of Mayoral initiatives.

In order to continue to meet Agency goals, ensure the highest quality of capacity and increase efficiencies of the procurement process, CPD seeks to fill the role of Assistant Commissioner of Strategic Planning and Procurement Management. Reporting to the Deputy Commissioner, this candidate will assist in the strategic planning of the division as it strives to meet the ongoing need for shelter development and capacity. The Assistant Commissioner will lead efforts related to the planning and implementation for emergency capacity by analyzing and maintaining data to pinpoint capacity needs, forecast gaps in the development pipeline, streamline workload related to the human service plan and release of all RFPs with the goal to streamline and optimize the procurement process, including budget negotiations, fiscal year contracting plan and provider negotiations related to the development of this capacity. Support the Deputy Commissioner in communications with Executive leadership and planning of Agency goals.

The Department of Homeless Services is recruiting for one (1) Administrative Staff Analyst M- IV to function as Assistant Commissioner for Strategic Planning and Procurement Management, who will:

• Anticipate and lead the reviews of development and maintenance of competitive solicitations, open-ended solicitations, and contract language to ensure DHS policies and procedures are updated in a timely fashion. RFPs will reflect programmatic expectations for shelter providers and any new initiatives.
• Oversee the overall strategic planning of viable shelter and other program sites for single adults, families with children and adult families and contracting by collecting and managing data to inform capacity needs, demands, and status.
• Coordinate with the ACCO’s office to manage program related tasks as it relates to the procurement of human service contracts to ensure the timely review of human service proposals, with a focus on streamlining and identifying areas for efficiency.
• Lead contact in the CPD leadership for the development of planning documents, presentations and tracking of outcomes on Mayoral initiatives related to shelter development, closing commercial hotels and coordination of stop gap measures to meet capacity needs.
• Develop and maintain strong working relationships with DHS Programs, Housing Emergency Referral Operations (HERO), DHS’ Office of the Medical Director, Facilities and Logistics, DSS’ Agency Chief Contracting Office (ACCO), Office of Legal Affairs (OLA), Finance Office, Office of Budget Administration (OBA), and other internal and external staff partners to ensure that budget and contract packages are put forth expediently to ensure that capacity under development meets both current and future projected needs.
• Manage the procurement process related to the pipeline of long, mid-and-short term pipeline options to meet the changing census needs for these populations.
• Supervise staff with varying levels of experience and education to ensure that deadlines are met and that the work produced is of the highest quality.

Hours/Schedule: Monday-Friday 9am-5pm.

ADMINISTRATIVE STAFF ANALYST - 10026

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
3. An associate degree or completion of 60 semester credits from an accredited college and six years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
4. A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and eight years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
5. A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.