Job Description

#LI-HYBRID

WHY KENES:
At Kenes, we foster a family-like work environment within a global organization. We understand the importance of work-life balance and aim to create an environment that supports personal well-being and professional growth. We believe in empowering our people with knowledge and experience that help them advance in their careers. Join Kenes and take part in meaningful international projects that make a real global impact.

The Assistant Association Manager plays a key role in providing administrative and support to non-profit associations. They will provide administrative support for projects and activities, alongside providing Executive support to the leaders within the organisation. This role is performed under the supervision of an Executive Director/Manager and involves liaising with various stakeholders, including board members and committee members, while ensuring the smooth execution of a wide range of tasks, projects and initiatives.

RESPONSIBILITIES:

• Assist with the administration and running of the Secretariat
• Providing administrative support to the Executive Director/Manager
• Coordination of promotional materials to promote online events through digital channels
• Coordination of logistical requirements for digital and in-person meetings and events
• Coordination of committee meetings, including scheduling, attendance, minute taking and action follow up
• Lead on membership including applications, renewals, reconciliation, communication and reporting
• Support to society projects and activities, providing assistance as required
• Maintenance of association working documents, databases, schedules and budgets and creation of materials
• Preparation of association related communications
• Maintenance of committee lists, conflict of interest disclosures, policies and procedures and website information
• Management of the awards and prizes including application and matching process, communication with participants
• Support the nomination and election process of new board and committee members

JOB SKILLS AND EXPERIENCE REQUIRED:

• University degree or equivalent with at least 3 years of experience in administrative, project management, customer service, or project coordination roles.
• Excellent communication and interpersonal skills, with fluency in English.
• Strong service orientation and the ability to work effectively, while managing multiple tasks and meeting deadlines and budgets.
• Highly organised with exceptional attention to detail, prioritisation skills, and a disciplined approach to work.
• Proven experience of project management with the ability to effectively plan, oversee and execute projects on schedule and in line with agreed objectives.
• Proficiency in core applications and willingness to learn new systems – Microsoft Office, Canva, Hootsuite, email marketing system, website management system, SurveyMonkey and video platforms like Zoom/Teams.
• Experience with online systems and databases such as website CMS platforms, CRM platforms, social media channels and other marketing/communication tools.

WHAT ELSE WE ARE LOOKING FOR:

• Proven ability to navigate intercultural relations and diplomacy in a professional setting.
• A proactive, problem-solving mindset, with flexibility and willingness to support colleagues when needed.
• Self-drive with a strong sense of ownership and an ability to work well independently or collaboratively.
• Willingness to travel for work-related activities and events.

What we offer:

• Competitive salary and full-time labor contract.
• Flexible benefits program: food vouchers, optional additional health insurance, corporate discounts, etc.
• Fixed working hours (Monday-Friday).
• Hybrid working mode, excellent office location, and free shuttle bus from the metro station to the office.
• Gifts for special occasions, fruits, massages, and yoga classes in the office once per week.
• Real opportunities for professional development in a leading international company.
• Friendly team culture that promotes initial and continual professional education and team collaboration.
• Regular team events.
• Refer a friend program.

If you are interested in this position, please submit your CV in English.
Only shortlisted candidates will be contacted.
All documents will be treated with the strictest confidentiality