MacAllister Machinery Co., Inc.

Assistant - Administrative

MacAllister Machinery Co., Inc.  •  Southfield, MI (Onsite)  •  4 hours ago
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Job Description

Objective

Provide clerical assistance to the department manager(s) with all paperwork flow such as work orders, invoices, and other administrative tasks.

Responsibilities

  • Completes time card reports at the beginning of every week
  • Completes, copies, and files daily invoices for Rental stores as assigned
  • Answers phones and gets general information from customers for sales team
  • Assists sales department with filing open and closed contracts
  • Assists service department with paperwork
  • Orders supplies, business cards, mailers, and all printing
  • Tracks vacation days, personal leave days, and sick days for the rental branches, as assigned
  • Keeps track of petty cash for Rental Service Manager
  • Takes payments from customers for sales, parts, and service invoices
  • Aids in marketing and special events planning as assigned by supervisor
  • Performs other related duties as assigned

Qualifications

  • Knowledge, skills, and abilities typically acquired through a high school education
  • At least 1 year of office/clerical work experience
  • Must be able to work unsupervised on occasion
  • Must have strong organizational skills
  • Strong computer skills, including experience using Microsoft Office software such as Word and Excel
  • Must be willing to travel occasionally to other branches as needed
  • Excellent communication skills, including verbal, written, and listening
  • Moderate analytical skills including problem solving and the ability to interpret policies, procedures and guidelines
  • Excellent customer service skills

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.

MacAllister Machinery Co Inc. is an Equal Opportunity Employer (EEO)

MacAllister Machinery Co., Inc.

About MacAllister Machinery Co., Inc.

MacAllister Machinery Co. Inc. is the leading Caterpillar dealership in Indiana and Michigan with 30 locations and growing. We supply and repair a wide range of high quality new, used, and rebuilt equipment from Caterpillar and over 50 other manufacturers.

At MacAllister Machinery, we are driven by excellence, innovation, and a passion for growth. Join a team that’s shaping the future of the heavy equipment industry, where your career is just the beginning! 

Established in 1945, privately owned by the MacAllister family is preparing our fourth generation of leadership! We are a leading Caterpillar dealer as well as over 50 other leading manufacturer brands like Blue Bird®, Kubota®, Exmark®, JLG®, Miller®, Honda®, Allmand®, Stihl®, Weiler® and many more!  MacAllister is headquartered in Indianapolis. 

The acquisition of our neighboring Michigan CAT dealer in 2011 marked a significant milestone in MacAllister's journey. Michigan CAT, founded in 1944 as Michigan Tractor and Machinery Co., had a long successful history of leadership and growth. The combined resources and best practices of both organizations enhanced customer service across Indiana and Michigan, creating a stronger, more versatile company. 

The first MacAllister Rental location opened in August of 1999 as part of the MacAllister Family of Companies (MFC) on the west side of Indianapolis.  We opened our first Michigan rental store in 2012. In 2013, MacAllister purchased Titan Equipment in Michigan and acquired 5 more rental locations. MacAllister Rentals has grown to over 25 locations across Indiana & Michigan!

We believe in hiring the very best and are committed to maintaining our core values. The MacAllister Family of Companies offers a broad range of employment opportunities for people interested in mechanical and business careers.

Industry
Manufacturing & Production
Company Size
1,001-5,000 employees
Headquarters
Indianapolis, Indiana
Year Founded
1945
Website
macallister.com
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