Job Description

Accounts Assistant

Location: London

Contract Type: Fixed-Term (9 months)

Salary: £35,000 – £40,000 per annum

About BIP

BIP Group is a leading international consultancy focused on transforming businesses through strategy, innovation, technology, and people. Across the UK business, we support clients through complex transformation programmes spanning financial services, public sector, energy, sustainability, and digital transformation.

As part of our continued growth and operational evolution within the UK, we are seeking a motivated and detail-oriented Accounts Payable Assistant to support the day-to-day financial operations of the business.

The Opportunity

We are seeking an organised and proactive Accounts Assistant focussed on payables and treasury to join BIP UK and support the Finance team in delivering efficient and accurate purchase to pay and cash management.

This role will play an important part in maintaining strong financial controls, ensuring suppliers are paid accurately and on time, and supporting the wider finance function with accounts payable administration and reporting activities.

The successful candidate will have experience working within a finance environment, possess strong attention to detail, and demonstrate excellent organisational and communication skills. This is an excellent opportunity for an individual looking to develop their finance career within a fast-paced and growing consulting business.

Key Responsibilities

Accounts Payable Processing

• Process supplier invoices accurately and in a timely manner
• Match purchase orders, goods received notes, and supplier invoices where applicable
• Ensure all invoices are appropriately coded and authorised in line with company policies
• Maintain accurate supplier records and account information
• Resolve invoice discrepancies and queries with internal stakeholders and suppliers

Supplier Management

• Manage supplier relationships and act as the first point of contact for payment queries
• Reconcile supplier statements and investigate outstanding items
• Maintain effective communication with suppliers to ensure smooth processing of invoices and payments
• Support the onboarding of new suppliers and validation of supplier documentation
• Assist with maintaining supplier payment terms and records

Payment & Reconciliation

• Prepare bi-monthly supplier payment runs
• Manage bank reconciliations
• Monitor aged creditor balances and investigate overdue items
• Support month-end accounts payable and treasury close activities
• Ensure compliance with internal controls and approval processes

Finance Administration & Support

• Maintain organised and accurate accounts payable records and documentation including supplier management
• Support audits by providing requested documentation and information
• Assist the wider finance team with ad hoc administrative and reporting tasks
• Contribute to process improvement initiatives within the finance function
• Support implementation and optimisation of finance systems and procedures

Stakeholder Management

• Build effective relationships with employees, managers, and suppliers
• Provide excellent customer service to both internal and external stakeholders
• Collaborate with the wider finance team to ensure smooth financial operations
• Escalate issues appropriately and provide timely updates on outstanding matters

Candidate Profile

We are looking for candidates who can demonstrate:

• Previous experience within an Accounts Payable, Finance Assistant, or similar finance role
• Strong attention to detail and high levels of accuracy
• Good understanding of accounts payable processes and financial controls
• Ability to manage multiple priorities and meet deadlines
• Strong communication and interpersonal skills
• Proficiency in Microsoft Excel and Microsoft Office applications
• Experience working with accounting or ERP systems
• A proactive and collaborative approach to work

Preferred

• Experience working within a professional services or consulting environment
• Experience using Microsoft Dynamics 365 Business Central or similar finance systems
• Understanding of VAT processing and UK purchase ledger procedures
• Accounting qualification e.g. AAT

Why Join BIP?

• Opportunity to develop your finance career within a rapidly growing consulting business
• Exposure to a wide range of finance activities and stakeholders
• Collaborative and supportive team environment
• Professional development and study support opportunities
• Entrepreneurial, inclusive, and growth-focused culture