Job Title: Assistant
Locations: London – Hybrid Working Model
Application Deadline: Sunday 30th August 2026
About Springer Nature
Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and follow @SpringerNature.
About the Role
We are looking for a highly organised and proactive Assistant to provide comprehensive support to the Books Vice Presidents and wider leadership team. This is a varied and fast-paced role at the heart of the business, offering the opportunity to work closely with senior stakeholders across a global organisation.
In this role, you will provide high-quality administrative and coordination support, helping to keep day-to-day operations running smoothly. You will manage complex schedules, coordinate meetings and travel, support onboarding activities, andmaintainkey departmental communications and resources. Success in the role will require exceptional organisational skills, attention to detail, sound judgement, and the ability to build strong relationships across a diverse stakeholder community.
You will work collaboratively with colleagues and leaders across the businessand Books business area, ensuring priorities are delivered efficiently and providing proactive support on a wide range of activities and projects. If you thrive in a dynamic environment, enjoy collaborating with others, and take pride in delivering exceptional support, this is an exciting opportunity to join a purposedriven organisation at the forefront of research, discovery, and learning
Role Responsibilities
A broad variety of administrative tasks for the Books Vice Presidents
Coordination for VP/discipline team meetings.
Provide comprehensive diary management, coordinating stakeholder availability, schedulingvirtual and face-to-facemeetings, providingavailabilityandrescheduling/optimising calendars to align with business prioritieswhenrequired
Coordinate business travel and eventlogistics, including researching and booking accommodation, arranging meeting facilities, securing visitor access, and recommending suitable dining and networking venues
Support the onboarding process for new hires, including equipment provisioning, access badge coordination, and scheduling introductory meetings.
Manage andmaintaincentralised departmental informationincluding: organisation charts, intranetannouncementsand communications
Provide project coordination support asrequired, including gathering data and resources, tracking actions and issues, and preparing agendas to support successful project delivery.
Experience, Skills & Qualifications
Ability to managing complexityanddemonstrateexceptional organisational, prioritisation, and planning skills,includingmanagingmultiple tasks and competing priorities in afast-pacedenvironment.
Excellent written and verbal communication skills, with a strong attention to detail and the ability to communicate effectively across all levels of the organisationwitha high levelof interpersonal awareness.
Strong stakeholder managementskills, with the confidence and professionalism to build relationships and engage with senior leaders and global teams.
Demonstrable financialacumen
Advanced Microsoft Officeproficiency, including strong PowerPoint presentation development skills anda high levelof competency in Word, Excel, and Outlook.
Significant demonstrable skillssupporting senior executives or leadership teamswithwider business goal alignment
Proactive, resourceful, and solution-oriented, with strong problem-solving skills and the ability toanticipateneeds and resolveand manageissues independently.
Highly adaptable and resilient, with the ability tomaintainconfidentiality and exercise sound judgement when handling sensitive information
Ability to be organisationally savvy, with strong coordination and project support capabilities, and experience managinglogistics, events, meetings, and cross-functional initiatives.
At Springer Nature, our mission is to be part of progress – and that begins with inclusion: of people, perspectives, and ideas. We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish. Find out more about our DEI work here https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion
If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us at EMEACareers@springernature.com so we can make all necessary accommodations.
For more information about career opportunities in Springer Nature please visit https://springernature.wd3.myworkdayjobs.com/SpringerNatureCareers/
#LI-HK1
Job Posting End Date:
31-08-2026
