Job Description

The South West Aboriginal Medical Service (SWAMS) is an Aboriginal Community Controlled Health Service based in Bunbury which provides a variety of health services to Aboriginal people in the South West and the Great Southern region of Western Australia. SWAMS delivers a wide range of primary health and community programs and has a strong growth strategy through partnership opportunities and future community development.

The Assets team at SWAMS are looking for enthusiastic and dedicated Aboriginal community members to join the team for Fixed Term and Permanent Asset Officer roles in the Bunbury Office. Working alongside another Assets Officer and a Manager you will be given the opportunity to learn this role from experienced people. You will get exposure to a wide range of administrative services, including but not limited to property management; contracting; procurement; vehicle management; and maintenance management.

SWAMS is dedicated to enhancing employment opportunities and outcomes for Aboriginal and Torres Strait Islander people. This position is designated under Section 50D of the Equal Opportunity Act 1984 (WA), and as such, only Aboriginal people are eligible to apply.

Other key duties include but are not limited to:

Assets of SWAMS

• ·Maintain and update the asset register.
• ·Assist in the purchase, transfer and disposal of assets.
• ·Ensure all policies and procedures for asset acquisition and disposal are followed.
• ·Assist in the coordination of regular servicing of assets if required.

Vehicles

• ·Maintain vehicle files for each vehicle and maintain and update the vehicle register.
• ·Assist in the maintenance of all vehicles, including regular servicing, tyres etc.
• ·Assist in the purchase, leasing, transfer and disposal of all fleet vehicles.
• ·Ensure all policies and procedures for vehicles are followed.
• Ensure vehicles are being used in the correct manner as set out on the policies and procedures.
• Assist in organising repairs and insurance claims on vehicles.

Procurement

• Assist in the supply chain management process for all purchasing including administration, clinical and operational requirements.
• Assist the tender process for administration, clinical and operational requirements.
• Administration
• Ensure all documents are filed and stored appropriately.
• Assist in managing the IT service support and liaise with external IT to solves staff issues and ordering of equipment.

Property

• Assist in the fit-out of new properties SWAMS acquires.
• Negotiate with landlords and contractors to carry out property maintenance.
• Ensure all property equipment is regularly serviced and maintained.

Professional responsibilities

• Maintain the highest standards of professional conduct.
• Participate in and contribute to the fulfilment of operational needs of the organisation as they participate in maintaining a safe working environment
• Assist in maintenance and compliance to the highest level in Equal Employment Opportunity, Work Health & Safety, Code of Conduct, Quality Improvement, Performance Management and Confidentiality throughout the course of their duties
• Comply with all SWAMS policies and procedures currently in practice or that may be introduced from time to time
• Attend and participate in the professional development program and relevant external seminars and conferences, as approved.

About you

This role does not require you to have experience in this particular field of Assets as training will be provided. You will be someone who is looking to develop a career and commit to learning from others. You will enjoy working with a team as there is a real community feel at SWAMS. This role is open for someone who is of Aboriginal or Torres Strait Islander descent.

Essential Criteria

• Aboriginal or Torres Strait Islander descent under section 50D Equal Opportunity Act.
• Experience in Office Administration
• Experience in supply chain management of goods and services, including procurement of
  assets

• Valid C class WA Drivers' licence
• High attention to detail and accuracy
• Previous experience in inventory and asset management
• Excellent organisational and planning skills with the ability to work with minimal supervision and to work to deadlines
• Good written communication skills – able to draft correspondence, edit documents and write instructional information
• Excellent interpersonal and verbal communication skills
• Excellent working knowledge of Microsoft Office software packages, including Word, Excel, and PowerPoint

Desirable Criteria

• Experience in supply chain management of goods and services, including procurement of assets.
• Experience managing a fleet of vehicles, including regular servicing and maintenance

Why SWAMS?

Along with working with passionate people and being able to feel like you have contributed to something every day, SWAMS offers the following:

• 17.5% leave loading
• Up to $18,550 salary packaging options and novated leasing options
• Discounted gym memberships
• Generous leave allowances - shut down period over Xmas in addition to your annual leave
• Professional development opportunities

For more information on the location and the role:

• About SWAMS, our great organisation - https://www.swams.com.au/about/
• For queries – please contact Human Resources at (08) 9797 8111.

To Apply

If you have the drive and vision to contribute to our mission, we want to hear from you! Please submit your resume and a cover letter outlining your experience and motivation by clicking Apply. Alternatively, you can email your application to hr@swams.com.au. If you have any queries, please call Human resources on (08) 9797 8111 during normal business hours.

SWAMS reserves the right to withdraw this advertisement prior to the stated closing date.