Job Description

The Assets and Supplies Assistant – Head Office is responsible in monitoring and inventorying of fixed assets from request until transferring. He/she is also responsible in asset repairs and disposal.

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

Assets Request

· Receive and document all Assets Request of every department.

· Check the availability of the assets in the storage.

· Create Asset Memorandum Receipt (AMR) for documentation.

· Recommend the Purchase Requisition through E-Procurement for unapproved request.

· Verify item description and specification in Purchase Order Form upon the delivery of the newly requested item.

Assets Transfer and Return

· Received Asset Transfer Slip (ATS) to monitor the status of an items for transfer.

· Assign AST number in all approved items for transfer.

· Update the Master File to monitor the movement of assets.

Repair of company assets

· Document all items for repair to monitor the number of defect assets.

· Contact the service provider or supplier to fix the defective item.

· Process the payment of repaired fixed assets.

· Schedule date for pull outing the item from the supplier.

Disposition of company assets

· Identify the assets subject for selling and disposal.

· Assists in the processing of the assets for sale.

· Assists in the disposal of all items classified as non-functional.

Others

· Issue desktop and/or laptop for newly hired employees.

· Monitor the movement of company desktop and ensure that it is properly accounted.

· Process the list of accountability of resigned employee.

· Process vehicle approval and PR request on SAP.