Job Description

Job Location: Dallas Campus - Dallas, TX 75204
Position Type: Temporary
Salary Range: $18.00 Hourly

Job Category: On CampusJob

Summary
The IT Asset Administrator manages the day-to-day and long-term tracking of DTS technology assets, including hardware and software. This role ensures accurate inventory, licensing compliance, and cost-effective procurement while supporting data security and lifecycle planning across the organization. This is a temporary/seasonal position running from now through the end of the calendar year. At that time, the ongoing need for the role will be further assessed.
Asset and Inventory Management
- Track, document, and manage the full lifecycle of IT hardware and software assets.
- Conduct annual campus-wide asset audits and maintain accurate inventory records.
- Receive, tag, record, and track assets in the asset management system.
- Maintain warranty, service, and lifecycle documentation.
- Facilitate returns, exchanges, and manufacturer buy-back programs when applicable.
Vendor, Procurement, and Financial Support
- Research and recommend cost-effective technology solutions.
- Maintain relationships with vendors and obtain competitive quotes.
- Assist with procurement by securing approvals, submitting purchase requisitions, and reconciling receipts.
- Track IT project expenditures and support budget management efforts.
Reporting and Planning
- Prepare reports on asset lifecycle status, warranty trends, and replacement planning.
- Produce annual reports for faculty and staff technology lifecycle maintenance.
- Report on technology purchases made outside of the IT budget.
- Collaborate with departments, IT, and HR to anticipate technology needs based on role and job function.
Software Licensing and Compliance
- Maintain records of all DTS-owned software licenses.
- Monitor and support software licensing compliance across all DTS campuses.
- Research licensing requirements and identify compliant, cost-effective purchasing options.
- Report licensing compliance issues to IT management.
Data Security and Safety
- Ensure protection of personally identifiable information (PII) through secure data removal and destruction processes.
- Oversee shredding or destruction of hard drives and data storage devices from retired equipment.
- Support IT compliance initiatives, including PCI compliance, when applicable.
Additional IT Support Duties
- Create and manage IT work orders related to asset lifecycle and provisioning.
- Support efficient IT office operations and administrative functions.
- Coordinate travel arrangements for IT-related events and support activities.
- Order IT department office and kitchen supplies.
- Support initiatives to move toward a paperless IT environment.
- Perform other duties as assigned.

Qualifications
- Excellent organizational skills and strong attention to detail.
- Self-starter with the ability to manage projects independently and deliver on time.
- Strong analytical and problem-solving abilities.
- Ability to prioritize tasks and delegate appropriately.
- Ability to function effectively in a fast-paced and occasionally high-stress environment.
- Budget management experience.
- Procurement and purchasing experience.
- Expense reporting experience.
- Strong work ethic.
- Excellent verbal, interpersonal, communication, and customer service skills.
- Proficiency with Microsoft 365 (Outlook, Word, Excel) and Windows-based PC platforms.
- Strong grammatical and written communication skills.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- Ability to lift up to 25–50 pounds as needed.
Education and Experience
- High school diploma or equivalent required.
- Minimum of two years of related experience required.
Desired Skills and Abilities
- Intermediate or advanced Excel skills.
- Experience working with corporate contracts and related terms and conditions.
- Proactive, self-motivated, collaborative team player.