Job Description

Job Location Dallas Campus - Dallas, TX 75204 Position Type Part Time Hourly

Non Exempt Salary Range $18.00 - $18.00 Hourly

Job Category On Campus
The IT Asset Administrator manages the day-to-day and long-term tracking of DTS technology assets, including hardware and software. This role ensures accurate inventory, licensing compliance, and cost-effective procurement while supporting data security and lifecycle planning across the organization.
Duties/Responsibilities

Asset and Inventory Management

• Track, document, and manage the full lifecycle of IT hardware and software assets.
• Conduct annual campus-wide asset audits and maintain accurate inventory records.
• Receive, tag, record, and track assets in the asset management system.
• Maintain warranty, service, and lifecycle documentation.
• Facilitate returns, exchanges, and manufacturer buy-back programs when applicable.

Vendor, Procurement, and Financial Support

• Research and recommend cost-effective technology solutions.
• Maintain relationships with vendors and obtain competitive quotes.
• Assist with procurement by securing approvals, submitting purchase requisitions, and reconciling receipts.
• Track IT project expenditures and support budget management efforts.

Reporting and Planning

• Prepare reports on asset lifecycle status, warranty trends, and replacement planning.
• Produce annual reports for faculty and staff technology lifecycle maintenance.
• Report on technology purchases made outside of the IT budget.
• Collaborate with departments, IT, and HR to anticipate technology needs based on role and job function.

Software Licensing and Compliance

• Maintain records of all DTS-owned software licenses.
• Monitor and support software licensing compliance across all DTS campuses.
• Research licensing requirements and identify compliant, cost-effective purchasing options.
• Report licensing compliance issues to IT management

Data Security and Safety

• Ensure protection of personally identifiable information (PII) through secure data removal and destruction processes.
• Oversee shredding or destruction of hard drives and data storage devices from retired equipment.
• Support IT compliance initiatives, including PCI compliance, when applicable.

Additional IT Support Duties

• Create and manage IT work orders related to asset lifecycle and provisioning.
• Support efficient IT office operations and administrative functions.
• Coordinate travel arrangements for IT-related events and support activities.
• Order IT department office and kitchen supplies.
• Support initiatives to move toward a paperless IT environment.
• Perform other duties as assigned.

Qualifications

• Excellent organizational skills and strong attention to detail.
• Self-starter with the ability to manage projects independently and deliver on time.
• Strong analytical and problem-solving abilities.
• Ability to prioritize tasks and delegate appropriately.
• Ability to function effectively in a fast-paced and occasionally high-stress environment.
• Budget management experience.
• Procurement and purchasing experience.
• Expense reporting experience.
• Strong work ethic.
• Excellent verbal, interpersonal, communication, and customer service skills.
• Proficiency with Microsoft 365 (Outlook, Word, Excel) and Windows-based PC platforms.
• Strong grammatical and written communication skills.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 25–50 pounds as needed.

Education and Experience

• High school diploma or equivalent required.
• Minimum of two years of related experience required.

Desired Skills and Abilities

• Intermediate or advanced Excel skills.

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