Job Description

Make the entry in the system of accounts payable and accounts receivable. Review the documents received and provide the archiving. Register and check out all processes of payments and receipts. Send collection letters to customers, starting the recovery procedure. Control and monitor the commitments of payments and receipts of the company. Attend internal and external suppliers, informing them about the progress of the payment processes. Check all documentation coming from various sectors of the company for payment by checking for accordance with the policies and procedures of the company. Control the daily bank statements, identifying all payments and receipts. Assist the payments made to meet the requirements of contracting. Assist with management spreadsheets and inform the control data for the cash flow, taking into account the deadlines established.

Responsibilities

• Document Preparation: Prepare routine letters, memoranda, reports, and similar documents following detailed instruction. This is likely to involve using the full range of functions within standard office software.
• Solutions Analysis: Assess compliance with established standards and protocols for routine inquiries.
• Data Collection and Analysis: Extract relevant data from information provided by others, and input it into spreadsheets or standard formats.
• Credit Control and Collections: Liaise with debtors regarding outstanding debt and agree a deadline for payment.
• Financial Management and Control: Support others by carrying out simple financial monitoring tasks.
• Organizational Risk Management: Support others by carrying out simple risk monitoring and assessment tasks.
• Document Management: Create, organize, and maintain files containing the correspondence and records of a senior colleague.
• Personal Capability Building: Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
• Quality Assurance: Carry out relatively simple testing and quality assurance tasks.
• Operational Compliance: Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

Education

• Upper Secondary School

Experience

• General Experience: Sound experience and understanding of straightforward procedures or systems (7 to 12 months)
• Managerial Experience: None