Job Description

About Fondation CHANEL:

Created in 2011, Fondation CHANEL (the “Fondation”) is a corporate foundation aiming for women and girls to be free to shape their own destiny. We work in partnership with nonprofit organisations, international organisations, alliances, academic and research institutions, social businesses and other charitable funds and foundations to address the overlapping discriminations against women and young girls and advance gender equality.

The foundation is guided by a set of core values which lie at the heart of the way in which it carries out its work, both internally and externally with its grantee partners: trust, humility, attentiveness to power and privilege, holistic thinking, collaboration, learning, and supporting sustainable change.

Fondation CHANEL is committed to diversity, equality, and inclusion and to building a collaborative work environment where everyone can perform at their best, while feeling fulfilled and confident in their work.

Why This Role Matters:

As Programme Coordinator, you will be at the heart of a thriving team working to create meaningful impact. Through your organisation, relationship building, and operational support, you will help ensure our programmes run smoothly, our partners feel supported, and our mission is lived every day. This is a role for someone energised by purpose, community, and the belief that system change is possible.

Key responsibilities:

Team and operations

• Manage administration, diaries, calendars, and meeting logistics for team leaders, plus travel arrangements and expenses for the Head of Region.
• Lead event planning and management (including team retreats, House engagement, partner gatherings, and regional Ensembles). Support logistics and organisation for internal events.
• Keep the calendar up to date with upcoming communications and key event moments, working with the President’s office when required for effective cross-team coordination.
• Prepare documentation and materials for meetings and events.
• Liaise with other global and regional coordinators and stakeholders to ensure open communication and smooth operations.

Strategy and planning

• Support the Head of Region in drafting the annual workplan. Track progress through regular team meetings and remind the team of deadlines and milestones.

Programme and grant management

• Coordinate logistics across the full grant lifecycle: schedule meetings, track follow-ups, and support timely completion of key steps.
• In collaboration with the Finance & Operations Business Partner monitor contract management and payments for consultants and external vendors, ensuring compliance and alignment with internal controls.
• Maintain organised records and filing systems to support the full grant life cycle including documentation for due diligence, grant monitoring, and reporting. Follow up and respond to project requests via email or online tools (e.g., Grant Management System).

Budget and financial oversight

• Support accurate tracking and budget monitoring for team events, seminars, and missions/travel, collaborating closely with the Head of Region, team members, and Finance & Operations Business Partner.

Risk management

• Identify and flag logistical or administrative risks (e.g., missed deadlines, incomplete documentation) to relevant team members, supporting a culture of transparency and collective problem-solving.

Communications support

• Assist in gathering content for communications materials for internal and external audiences, aligned with the Fondation CHANEL communications strategy.
• Propose examples that highlight our partners’ impact and stories.
• Maintain and update summaries of partner activity for team meetings, the internal newsletter, and internal/external platforms.

Monitoring, Evaluation, & Learning (MEL)

• Support the organisation’s diversity, inclusion, and sustainability efforts.
• Encourage and contribute to team learning, career development, and well-being initiatives.
• Participate in community building and sector leadership on gender equality.

What you will bring:

• Relevant experience in administration, coordination, philanthropy, social action, or a related field.
• Lived experience, or experience working in multicultural or international environments.
• Strong organisational, project management, and communication skills.
• Demonstrated understanding of working for a corporate foundation. Proficiency with office software (Word, Excel, PowerPoint, Teams) and ability to learn new tools.
• Excellent level of English required; additional languages are an asset.
• Empathy, attention to detail, organisation, ability to multitask, and flexibility in a fast-paced environment.

You are energised by:

• Passion for social issues, especially gender equality and diversity and inclusion.
• Working collaboratively across diverse teams, cultures, and ways of working.
• Contributing to innovative projects and events that advance the Foundation’s mission.
• Supporting personal and team growth in a dynamic global setting.

What Fondation CHANEL can offer you:

• The chance to work at the heart of a thriving, purpose-driven team dedicated to advancing gender equality and impactful social change.
• An inclusive, collaborative work environment that values diversity, equality, and personal fulfilment, where everyone can perform at their best and feel confident in their work.
• Opportunity to build relationships and work across diverse teams, cultures, and regions.
• The ability to contribute to innovative projects and initiatives that support women and girls, and to help bring the foundation’s mission to life.
• Active support for personal growth, career development, learning, and well-being, with encouragement to participate in team learning and sector leadership.
• Involvement in community building, sector leadership on gender equality, and supporting sustainable, systemic change.
• Exposure to a broad range of activities including programme and grant management, event planning, communications, and operational support.
• A workplace culture that celebrates the uniqueness of every individual and values the perspective, experience, and potential you bring.

At Chanel, we are committed to creating an inclusive culture that nurtures personal growth and collective progress. We celebrate the uniqueness of every individual and strongly encourage your application, valuing the perspective, experience, and potential you bring.