Job Description

Position: International Student Registrar for Continuity and Integration Support - 1.0 FTE (36.25hr/wk)

Employment Type: Term until June 30, 2027, with possibility of extension

Union: Public Service Alliance of Canada Union (PSAC)

Salary: SBO 3 ($2213 - $ 3053 biweekly)

Office Location: International Welcome Centre (20 Knowledge Park, Fredericton NB)

PSAC Collective Agreement: 241-e.pdf

The International Student Registrar for Continuity and Integration Support, reporting to the EAL Subject Coordinator supports the registration, transition and welcoming of newcomer and international students in 70 ASD-W schools. This includes responsibility for communication with families before and during registration, data analysis, management & reporting, invoicing of international students, keeping current on immigration regulations and trends federally, provincially and within Anglophone School District West through participation on committees and working groups at each of these levels. In addition, the International Student Registrar for Continuity and Integration Support will be responsible for ongoing training, onboarding and support of Additional Language Tutors as they are hired, assisting with scheduling, keeping up-to-date registration data, and communicating with high schools regarding EAL course offerings.

Responsibilities include, but are not limited to:

• Lead and develop a communication plan for prospective families.
• Verify applications of prospective students based on EECD admission standards and IRCC immigration policies.
• Coordinate the systematic and efficient handling of applications and communications with parents of student applicants as well as school administrators and administrative staff
• Process, organize, manage, and oversee the input of registration information into PowerSchool and other record systems.
• Conduct virtual or in-person meetings with parents to finalize the registration process.
• Administer intake language assessments and collaborate with schools to ensure placement is in accordance with district and provincial policies.
• Adhere to Guidelines for the Care of New Brunswick Student Records when handling highly sensitive documents and communicate sensitive disclosures to school- based Education Support Services professionals when needed
• Maintain databases (Collect, input, interpret, analyze and summarize data to prepare and present reports)
• Use data to forecast enrollment trends in order to hire, train and schedule casual support staff.
• Invoice and track payments for fee paying students
• Prepare materials including correspondence, PowerPoint presentations, reports and budgets using a variety of computer programs
• Plan and assist in organizing community awareness events as required.
• Meet with visitors on exploratory visits to New Brunswick
• Liaise with settlement agencies and ethnocultural groups within ASD-W
• Perform jurisdictional scans and align process with best practices.
• Assist with Onboarding for new Additional Language tutors on an ongoing basis
• Collaborate with the district EAL Lead team to discuss issues related to instruction and instructional support related to ALT
• Communicate data to the EAL Subject Coordinator to ensure ALTs are hired at schools as-needed
• Monitor and report data to other EAL Admissions officers and Administrative Assistants
• Connect with local high schools and inform Admissions teams of course offerings to be communicated in registration meetings
• Troubleshoot issues with ALTs particularly around scheduling, materials, or other logistical concerns.
• Maintain a consistent drop in schedule for tutors
• Assist in reporting during reporting periods alongside the EAL district Lead team
• Develop tools for ALTs, schools, and other agencies to better understand school structures and supports
• Participate in EECD and ASDW meetings as required.

Qualifications and Experience:

• Experience working with people from diverse cultural and language backgrounds
• Demonstrated ability to work well under pressure and deal courteously with newcomer families, settlement agencies, school administrators and admin staff
• Knowledge of K-12 education system in New Brunswick with the ability to interpret policies and departmental procedures to problem-solve and provide advisory and support services related to the enrollment of international students.
• Knowledge and understanding of Immigration and Refugee Canada Rules and regulations as well as the Education Act and ASD-W specific protocol
• Project management skills, including the ability to plan, organize, and prioritize tasks while meeting deadlines and maintaining accuracy and attention to detail.
• Strong interpersonal skills, including professional communication via email and phone.
• Skills in performing technical, specialized, complex and difficult office administrative work requiring use of independent judgment
• Ability to collect, create and maintain detailed records.
• Ability to work independently and as part of a team, as well as with minimum direction
• Experience delegating and assigning tasks appropriately to support staff
• High level of computer literacy, including Microsoft office and database applications, as well as PowerBi, PowerAutomate, and Adobe DX
• Teaching experience is an asset

Education: Work at this level requires competence normally gained through the equivalent of a University Degree in a related field of study: Organizational Management, English Additional Language, International Studies and four (4) more years of related experience, and a TESL (Teaching English as a Second Language) certificate or an equivalent recognized qualification.

Salary: In accordance with the Public Service Alliance of Canada Union (PSAC), School Business Office 3 based on a minimum of 36.25 hrs/wk.

Applications must include a current resume and the names of three work-related references. Applicants must clearly demonstrate the essential qualifications to be given further consideration. Subject to the response of this competition, education and/or experience requirements may be changed.

Thank you in advance for applying. Only those selected for an interview will be contacted. Criminal record check will be required as a condition of employment for the successful candidate. Subject to the response to this competition, a combination of education and experience may be considered.

This is an open competition; however, in accordance with Public Service Alliance of Canada Union Collective Agreement, should unionized employees under this bargaining group apply, employees shall be selected on the basis of skill, ability, competence and qualifications. Where skill, qualifications and ability are relatively equal amongst union applicants, the vacancy will be filled on the basis of seniority. If there are no union applicants, the position will be filled from qualified applicants for these competitions. We thank all those who apply however, only those selected for further consideration will be contacted.

It is noted that the timeframe identified above does not constitute a guarantee. The term of your assignment may be shortened or extended depending upon circumstances. Staffing for these positions will comply with the terms of the collective agreement. Should a breach in process be brought to our attention following the appointment, it will be reviewed in conjunction with the union. If it is found that the original appointment made was in error or in breach of the collective agreement, the employer shall rescind the employment offer. 

We are an Equal Opportunity Employer and we promote a scent-reduced environment