Job Title: Arts Residencies Coordinator
Job Type: Full-Time
Reports to: Managing Director, Arts Residencies
Location: New York City
FLSA Status: Non-exempt
Work Schedule: Monday-Friday (Generally: 9:00am - 5:00pm)
Weekly Hours/ Week 35
Salary $57,000 (Non-negotiable)
At LEAP, we don’t just build great programs — we build a great place to work. You’ll thrive here if you’re excited to be part of a mission-driven, people-centered, and joy-filled team.
We are:
🌱 Community-oriented, believing in a shared moral responsibility
🎨 Creative, flexible, and open-minded
🚀 Collaborative and mission driven
✅ Accountable to ourselves, each other, and our goals
🌟 Committed to feedback and clear, consistent communication
🌍 Champions of a compassionate and inclusive culture
💖 Supporters of self-care and the well-being of others
🎉 And above all… FUN!
At LEAP, you’ll be empowered to grow, lead, and make a lasting impact — all while being part of a community that values who you are and what you bring.
The Arts Residencies Coordinator is a highly organized, self-motivated, and creative problem-solver who supports the implementation of LEAP’s arts-integrated in-school and after-school residencies across New York City schools. Working closely with the Managing Director, Arts Residencies Manager, and Senior Coordinator, this role oversees residency scheduling, planning, and program quality for a portfolio of Arts Residency Programs. Reporting to the Managing Director, the Coordinator ensures the smooth operation of the Arts Residencies team. Success in this role requires strong time management, organizational skills, the ability to travel to school partners, and the ability to work independently and collaboratively to achieve departmental goals.
Arts Residencies Program Services & Delivery:
Manage delivery of all Family Engagement Workshops including: outreach, fulfillment, coordination, documentation, and pay approvals
Create and send all TA residency and workshop fulfillment outreach via Salesforce - manage responses
Manage payroll reimbursements for Arts Residencies Team PT staff
Create all Family Engagement Workshop and After School Residency flyers, as needed
Manage all Salesforce assignment creations and schedule additions
Support Arts Residencies event attendance
Support Arts Residencies Manager and Senior Manager with time approvals, as needed
Arts Residencies Teaching Artist Growth & Development:
Coordinate and support annual TA hiring needs for the Arts Residencies Team, as needed
Attend and support Arts Residencies staff orientation and additional professional learning community sessions for Teaching Artists
Support Arts Residencies Team with TA roster review processes on a biannual basis
Arts Residencies Organizational Collaboration:
Collaborate with Finance and Operations Team to track and manage Arts Residencies equipment orders
Strong commitment to LEAP’s Mission and Culture Statement
Attendance to organization-wide meetings and events as needed
Maintain confidentiality of sensitive information
We are seeking a candidate with prior experience teaching or working in the arts and within K–12 NYC schools. The ideal candidate will also have strong administrative skills, including the ability to manage and organize large amounts of information, maintain thorough documentation, and demonstrate keen attention to detail. We’re looking for a quick learner who can work independently and take initiative, while keeping a positive attitude.
Core Competencies & Strengths:
Excellent organizational skills and attention to detail
Clear and efficient communicator both verbally and written
A quick learner, with an open-minded perspective
A problem solver with a positive attitude
A self-starter; someone who is highly effective working independently and within a team
Passion for inclusion and advocacy in the arts
Required Qualifications:
Minimum of 2 years relevant work experience in arts education and/or arts administration (required)
Proficiency with Google Suite (Drive, Docs, Sheets, Slides, and Forms)
*Not required but a plus: working knowledge and experience using Salesforce, Zoom, and Asana
Ability to travel within the five NYC boroughs, as needed
PRE-EMPLOYMENT SCREENING
Pre-employment screening is required for this position, including but not limited to criminal history checks by regulating agencies as needed per placement.
WE ARE AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
Please note: In accordance with organizational policy, LEAP does not sponsor individuals on O-1 visas.
LEAP partners with school communities to offer creative arts programs to over 20,000 students across 140+ New York City schools in all 5 boroughs.
Founded in 1977, LEAP is a leading creative youth development nonprofit organization dedicated to promoting equity and access to the arts for underserved children and youth from communities that have been intentionally and unintentionally excluded and under-resourced.
Our K-12 programs inspire students with a love of learning and help them develop social emotional learning skills, expand their creativity, and hone critical thinking abilities. We believe that youth in our communities will be the next generation of lifelong learners, creative problem solvers, and collaborative leaders.
