RecruitMyMom

Art Studio Project Coordinator

RecruitMyMom  •  Cape Town, ZA (Hybrid)  •  7 hours ago
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Job Description


An international art studio is seeking a
full-time Studio & Project Coordinator in Tokai, Cape Town.
This role drives operational momentum across global projects. Working directly with the founder and creative director, the position acts as the central administrative and logistical backbone, ensuring seamless coordination between clients, fabricators, consultants, and installation teams globally.

The workload requires flexibility around project deadlines, international travel & coordination, and installations. By maintaining clear daily communication, tracking milestones, and handling core operational details, this role enables creative leadership to focus on design and client relationships.

Key Responsibilities:

  • Project Coordination:
    Track international project schedules, milestones, and deliverables from concept to installation. Review and coordinate project contracts. Serve as the central communication link between clients, fabricators, consultants, and installation teams.

  • Logistics Coordination:
    Organise logistics, including shipping documentation, freight forwarding, customs coordination, equipment rentals, and installation crew travel and accommodation.

  • Studio Operations & Administrative Support:
    Track supplier invoices, purchase orders, and project expenses alongside the finance team. Monitor public art opportunities, track submission deadlines, and organise presentation materials to support business development. Create, maintain, and refine SOPs for studio operations. Maintain organised digital files, project documentation, and internal systems.

  • Executive Support:
    Coordinate international travel arrangements and visa applications for leadership. Maintain priority lists, schedule key meetings, prepare agendas, take meeting notes, and track action items to completion. Provide occasional administrative support for a small portfolio of properties located in South Africa and the US, including logging maintenance requests and tracking lease renewals.


Requirements


  • Prior experience in project management, events, logistics, production, or a creative studio environment.

  • Proven organisational and proactive problem-solving abilities within complex, multi-stakeholder environments.

  • Excellent verbal and written English communication skills suitable for international client and vendor coordination.

  • Demonstrated capability in working independently, managing multiple priorities, and maintaining accuracy under pressure.


Required Software Skills:


  • Strong working knowledge of Google Workspace (specifically Google Sheets and Google Docs).

  • Proficiency with project management software platforms (such as Asana, Monday.com, or ClickUp).

  • Cloud-based file management proficiency.

  • Familiarity with emerging AI tools (such as Gemini and ChatGPT).


Benefits


  • This is a full-time, hybrid position (2 days on-site, 3 days remote).

  • Due to the nature of the role and working with international clients, this role requires high flexibility.
RecruitMyMom

About RecruitMyMom

RecruitMyMom is a leading South African recruitment agency, connecting local and global businesses with top-tier talent—ranging from skilled professionals to C-Suite executives. We recruit for permanent, contract, freelance and fractional roles, including maternity cover, virtual assistants, and executive-level hires.

We specialise in placing highly skilled professionals, with a strong track record in helping experienced mothers grow their career, return to the workforce, transition careers, and secure flexible opportunities. Our tailored approach ensures the perfect match between employer needs and candidate aspirations, making hiring efficient, seamless, and impactful.

For international companies hiring in South Africa, we also provide Employer of Record (EOR) Professional Services, ensuring compliant and hassle-free workforce management.

Whether you need in-office professionals, remote specialists, or fractional C-Suite leaders, RecruitMyMom is your trusted recruitment partner—helping you build a high-performing, flexible, and future-ready workforce.

Industry
HR & Recruiting
Company Size
11-50 employees
Headquarters
Cape Town, ZA
Year Founded
2012
Website
recruitmymom.co.za
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