Job Description

PRIMARY FUNCTION: The Arena Accountant will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Arena Accountant is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

PAY GRADE: 246 Day- NG Professional/Technical/Supervisory Non Administrator Salary Schedule - Salary Range: $56,775.00 to $78,822.00.Salary placement will be based on Douglas County Board of Education approved salary schedules and years of verified relevant experience.

FLSA STATUS: Non-Exempt

TERMS OF EMPLOYMENT: 246 Days (12 Months)

REPORTS TO: Executive Director of Facility Use

EDUCATION LEVEL: Bachelor's Degree in Business & Accounting preferred.

EXPERIENCE: Three to five years experience in accounting preferably within a Georgia school system. Must have strong knowledge of fundamentals of governmental accounting and bookkeeping procedures.

CERTIFICATION/LICENSURE: None

PHYSICAL REQUIREMENTS: Routine physical activities that are required to fulfill job responsibilities.

PROFICIENT SKILLS:

• Accounts payable, accounts receivable, and purchasing procedures
• General knowledge of bookkeeping, office, and secretarial skills
• Ability to prepare and interpret financial data.
• Must be detail-oriented and possess the initiative to plan, organize and complete work with a minimum of supervision.
• Ability to work independently and maintain confidentiality.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
• Organize and schedule meetings and appointments
• Serve as liaison for Human Resources for employees of legacy arena.
• Coordinate with IT department on all office equipment
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Provide general support to visitors
• Responsible for creating PowerPoint slides and making presentations
• Manage executives' schedules, calendars, and appointments
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored.
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Perform review and analysis of special projects and keep the management properly informed
• Determine current trends and provide a review to management to act on
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals, and reviewing of industry publications
• Participate actively in the planning and execution of company events
• Responsible for developing standards and promoting activities that enhance operational procedures
• Allocate available resources to enable successful task performance
• Coordinate office staff activities to ensure maximum efficiency
• Ensure filing systems are maintained and current
• Establish and monitor procedures for record-keeping
• Ensure security, integrity, and confidentiality of data
• Analyze and monitor internal processes
• Coordinate schedules, appointments, and bookings
• Monitor and maintain office supplies inventory
• Maintain a safe, secure, and pleasant work environment

ESSENTIAL DUTIES:

1. Demonstrates prompt and regular attendance.
2. Maintain a detailed budget and reconcile it with the MUNIS accounting system.
3. Oversee and direct content updates on venue and ticketing website.
4. Knowledge of office management responsibilities, systems, and procedures.
5. Assist the Executive Director to track, analyze and compare event sales information
6. Excellent time management skills and ability to multitask and prioritize work
7. Manage event settlement packets, including collecting invoices and creating ad packs
8. Work with venue teams including event services, operations, food and beverage, and security to improve fan communications/ elevate the fan experience
9. Enter requisitions for the Legacy Arena.
10. Process purchase orders.
11. Correspond with vendors regarding orders and payments.
12. Develop new concert, family, comedy, religious, conventions, conferences and sporting programming for Legacy Arena.
13. Negotiate venue deals with promoters and/or agents.
14. Input and maintain all events and event holds using applicable tracking methods and software.
15. Distribute booking sheets and show related information to personnel.
16. Assist in settlement of all concerts, religious events and family shows.
17. Contact prospective promoters, agents, managers and individuals to initiate the sales effort. Follow-up on leads generated by outside sources.
18. Compile bid and sales proposals for the Arena.
19. Negotiate, compile and execute sales contracts and venue agreements (to include tracing of contract, deposits and insurance).
20. Conduct facility tours for prospective clients.
21. Assist in the preparation and design of Arena brochures, pamphlets, advertisements and other promotional materials.
22. Establish expansive network promoters, agents and managers (both Arena and artist) representatives.
23. Collaborate with Box Office team members and external clients while developing ticket sales and marketing strategies.
24. Work extended and/or irregular hours including nights, weekends and holidays as needed.
25. Assist in planning and executing strategic booking trips and attend annual booking meetings and conferences on behalf of DCSS.
26. Assist in the facility booking process through compiling market research and show pitches and assisting with the creation and execution of backstage experiences for artists and touring crews.
27. Assist with rentals at other DCSS facilities.
28. Create event pro formas based on the provided template.
29. Create specific welcome signage and other related items for artists to ensure a unique visit to our venue.
30. Performs other duties as assigned by the Supervisor.

APPLICATION PROCEDURES: Applicants should complete an application at www.dcssga.org. (Click on "Employment" then "Job Vacancies/Postings" to link to classified application.)