Work for the IMF. Work for the World.
The InformationGovernance and Preservation(IGP)Sectionwithin the Information Securityand GovernanceDivision (ISG) in theInformation Technology Department (ITD) at the IMFplays a critical rolein ensuringthe integrity, accessibility, and security of institutional knowledge and historical recordsof the FundIGP’scommitment isto:
Preserve and manage the IMF’s institutional memory, ensuring that historical and operational recordsremainaccessible for research, policy development, and decision-making.
Enhance records and archives management systems, ensuring compliance with IMF policies such asthe RecordsManagement Policy(GAO26)and the Open ArchivesPolicy(OAP).
Strengthen information governance by implementing retention schedules, classification frameworks, and secure access controls to protect sensitive records.
Support transparency and public access to archival materials, aligning with the IMF’s commitment to accountability and transparency with its member states.
Leverage technology to modernize records andarchivesmanagement, enabling efficient digital preservation, discovery, and retrieval of critical information.
Ensure compliance with global best practices and regulatory requirements, reducing risks related to information security and legal obligations.
The IMF is seeking the services ofa qualifiedArchives Officeron a fixed-term contract for theprocessing ofa backlog ofits recordsThese records will bepredominantlyanaloguein format but may include some electronic as well.Under the general supervision of theArchivesTeamLead, theArchivesOfficer willbe responsible forthe appraisal, arrangement/description, andsubsequententry of therecords’metadata in the online catalogue. The Archives Officerisexpected to work closely with theArchivesTeam Lead,andother Archives colleaguesin processing the backlog. This project is instrumental in ensuring that valuable permanent Fund records are made accessible to researchers and member countries in compliance with the Fund’s Open Archives Policy (OAP).
Minimum Qualifications
An advanceduniversity degree inarchives management,records management, documents management,library and information sciences or related field of study, or a bachelor's degree in a related field plus a minimum of 6yearsprofessional experience.
Aminimum of 4 years of experienceprocessingarchival collections
Experience applyinginternational standards and best practices in archives and records management as well as electronic records/archives management principleswithin archivalsystems.
Knowledge and/or experience (preferred) in:
Experiencewith records management systems, databases, and digital archiving tools
Familiarity with international standards for archives and records management.
Experience performing archival appraisal.
Proficiencyin MS Word and MS Excel.
Ability to lift boxes and files up to 40 lbs.
Knowledge of digitization techniques and preservation practices is an advantage.
Work Management Skills:
Excellent organizational skills with an ability to effectively manage time and the ability to handle multiple tasks simultaneously.
Excellent communication and interpersonal skills, including the ability to work with a diverse team and to interact effectively with colleagues at all levels, stakeholders, and external researchers.
Goodproblem-solving skills andtheability toidentify, address and resolve issues related to records and archives management.
Ability to handle sensitive information with discretion andmaintainconfidentiality.
Excellent written and verbal communication abilities.
Major Duties and Responsibilities
1Archival processing
11 Appraisesrecords to remove extraneous, transitory, and irrelevant documentation.
12 Arrangesanddescribesrecords according to international archivalstandards, bestpracticesand internal processes
13 Performsbasic condition assessments andidentifiesrecords requiringdigitization,preservationand/or conservation
2Catalogue Upload
21 Addsmetadata to catalogue recordsin accordance withinternational standards and internal guidelines
22 Reviewsand ensuresthe accuracy and consistency of metadata and descriptions.
The ArchivesOfficer will also perform other duties as assigned by the Section Chief, or Team Lead
Only candidates who are currentlyresidingin the Washington DC metro area will be considered.
Department:
ITDSGIG Information Technology Department Information Security & Governance Information Governance and Preservation Section
Hiring For:
A09, A10
The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.
The International Monetary Fund has a key position in promoting the health of the world economy. Established in 1944 as a part of the United Nations system, the IMF's primary purpose is to ensure the stability of the international monetary system—the system of exchange rates and international payments that enables countries and their citizens to buy goods and services from each other. This is essential for sustainable economic growth and rising living standards.
To maintain stability and prevent crises in the international monetary system, the IMF conducts surveillance of national, regional, and global economic and financial developments. It provides advice to its 190 member countries, encouraging them to adopt policies that foster economic stability, reduce their vulnerability to economic and financial crises, and raise living standards. The IMF also serves as a forum where its global membership can discuss the national, regional, and global consequences of their policies.
The IMF makes financing temporarily available to member countries to help them address balance of payments problems—that is, when they find themselves short of foreign exchange to meet their payments to other countries.
Finally, the IMF provides countries with training to help them build the expertise and institutions they need for economic stability and growth. Supporting all of these activities is the institution's work in economic research and statistics.
