Job Description

Work for the IMF. Work for the World.

The Independent Evaluation Office of the IMF (IEO) is seeking to fill in the Archives, Records, and Evaluation Analyst / Sr Archives, Records, and Evaluation Analyst position in its Immediate Office.

Under the general supervision of the Projects Officer and reporting to the Lead Evaluator or Evaluation Manager when supporting evaluation work, the incumbent provides technical and operational support for IEO archives, records, and information systems, as well as office administrative and logistics work. The role contributes directly to the integrity, confidentiality, accessibility, and long‑term preservation of evaluation data and documentation and supports the timely delivery of IEO evaluation work to internal and external stakeholders.

Duties and Responsibilities

• Document management and preparation. Support evaluation teams in preparing documents through the evaluation cycle (e.g., memos to management, policy notes and staff reports, Board documents). Contribute to the proofreading, copyediting, and quality assurance of IEO evaluation reports and related products, ensuring accuracy, consistency, and compliance with confidentiality as well as with Board document protocols and standards.

• Manage physical and electronic archives and records, including active and non‑active collections held on‑site and off‑site, ensuring completeness, accuracy, and compliance with established file plans and retention schedules.

• Administer records and information systems, including access controls, security permissions, and user support, and provide training to IEO users as needed.

• Ensure timely incorporation, classification, retention, and secure handling of documents and information received in connection with IEO evaluations, in line with IEO and Fund policies.

• Provide research, reference, and retrieval services to IEO staff by conducting searches across departmental databases, Fund‑wide repositories, and other relevant information sources.

• Support the handling of confidential, highly sensitive, or restricted information, applying appropriate safeguards and contributing to the development of special access procedures where required.

• Advise IEO staff on records and information management practices and support continuous improvements to systems and procedures for records capture and long‑term preservation.

• Support the maintenance and availability of evaluation data systems and repositories to facilitate evaluation work and reporting.

• Serve as a liaison with internal service users, track requests, monitor service delivery, and provide technical support and troubleshooting.

• Support the administration and documentation of evaluation surveys, interviews, and related data‑collection activities.

• Assist with publication and dissemination processes, including coordination with multimedia services and website updates.

• Logistical support. Coordinate scheduling of evaluation‑related meetings and provide administrative support as required, including, but not limited to, mission preparation, TAs, expense reports, events and seminars organization, etc.

• Supervise and mentor junior staff.

• Other. Support division members with all other administrative processes. Help with office activities to foster team building and cohesion.
  

Qualifications and Experience

Educational development, typically acquired by the completion of a university degree, is required. Alternatively, a minimum of two years of experience in a related position at Grade A5, or equivalent, is required.

In addition to the qualifications set forth above, the candidate must have:

• Strong document proofreading and formatting skills.

• Strong analytical and organizational skills, with high attention to detail and accuracy.

• Demonstrated ability to manage confidential and sensitive information with discretion and sound judgment.

• Experience working with electronic document and records management systems.

• Ability to manage competing priorities and meet deadlines in a service‑oriented environment.

• Strong written communication skills, including experience reviewing and editing Board documents.

• Excellent interpersonal skills and a track record of communicating with high-level audience. The ability to develop strong business relations, resolve issues with diplomacy and tact are essential.

• Ability to work independently and collaboratively in a multicultural workplace.

• Strong ability to manage multiple workstreams under pressure while delivering consistently high-quality service.

• Punctuality, service orientation, attention to detail while maintaining a bigger picture in mind, innovative solutions and creative workaround’s ability is highly desirable.

• Flexibility in working hours and availability for occasional overtime at short notice is expected.

Department:

IEO Independent Evaluation Office

Hiring For:

A06, A07, A08

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.