Job Description

If you need assistance with the application process, please contact the Office of Human Resources at hr@cord.edu or 218-299-3339, or visit the Human Resources Home Page

Position Details

Position Title:
Archives Associate

Position Type:
Staff

Location:
Moorhead

Employment Type:
Hourly Non-Exempt

Benefit Eligible:
Yes

General Employment Period:
January-December

General Work Schedule (days of week):
Monday-Friday

General shift hours:
September-April: Monday-Friday 8:00-4:30 (when classes are in session); Monday-Friday 8:30-1:00 (when classes are not in session)
May-August: Monday-Friday 8:30-1:00

The mission of the Concordia College Archives is to preserve and provide access to the historical, legal, fiscal, and administrative documents of the College. This position serves an important role in providing access to archival collections, assisting with outreach initiatives, answering reference queries within the Archives and the Library, processing materials, and digitizing collections. In addition, this position leads the operation of the archives by maintaining statistics, updating webpages, and completing other office management duties.

To accomplish this work, this position requires the ability to function within multiple software systems and have a basic understanding of archival concepts and processes. Essential skills for this position include problem solving, the ability to work independently, and excellent communication skills.

Position Responsibilities

1. Staff Supervision

• Hire and onboard student employees
• Supervise and manage the daily tasks of student employees
• Assist College Archivist in managing the work of archives’ interns
• Collaborate with the College Archivist to plan projects and workflows
• Assist in updating and maintaining training manuals & handbooks

2. Digital Collections

• Scan and upload digital surrogates into content management systems
• Maintain digital records repositories
• Capture and preserve born-digital records
• Convert legacy media to digital format for upload to digital records repositories

3. Collections Management

• Accession incoming donations
• Maintain donor records
• Execute basic preservation strategies for incoming donations
• Arrange and describe collections as identified in processing plans
• Assist in maintaining the Archives’ collection management system

4. Public Services

• Answer directional and reference questions at the Archives’ public service desk
• Answer directional and reference questions at the Library’s public service desk as needed
• Mediate phone and email reference queries
• Assist with researching, editing, and designing exhibits, social media posts, and newsletter articles

5. Office Administration

• Manage linear feet, donation, and usage statistics
• Inventory and order supplies
• Participate in library staff meetings
• Serve on relevant library committees
• Complete other duties as assigned

Qualifications:

Experience and Education

Required: Bachelor’s
Degree or equivalent experience;
Knowledge of computers and Microsoft Office; Basic operating knowledge of
photocopiers, scanners, and video equipment; Customer service experience

Preferred: Bachelor’s degree in Heritage and
Museum Studies, Museum Studies, Public History, or History; Previous
experience in an information management environment (e.g., library, archives,
museum); knowledge of Microsoft SharePoint system; knowledge of data
management tools such as CuadraStar or ArchivEra

Skills and Abilities

• Strong
  written and oral communication skills
• Strong interpersonal skills
• Experience
  with project development and management
• Experience supervising staff
• Demonstrated ability to work independently
• Experience with prioritizing and
  scheduling workflows
• Demonstrated ability to maintain confidentiality
• Experience with highly detail-oriented work
• Experience participating in, or
  assisting with, primary source research
• Ability to work effectively with diversified populations

Position Opening Date:
6/11/2026

Open Until Filled:
Yes

Screening Begins:
6/25/2026

Benefits and Salary:
Concordia College is proud to offer a competitive total compensation package:

• Health Insurance
• Health Savings Account
• Flexible Spending Account
• Vision Insurance
• Dental Insurance
• Preventative Chiropractic Program
• Retirement Plan
• Long-Term Disability Insurance (full-time only)
• Life Insurance (full-time only)
• 13 Paid holidays including the time off between Christmas and New Year's
• MN Paid Family and Medical Leave
• Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
• Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
• Up to 100% tuition discounts for dependents with participating partners: CIC-TEP, ELCA schools, and Tuition Exchange Inc.
• Extras: access to athletic facilities, library, fitness classes, athletic events, theatre events, purchase dining on campus, free MATbus rides
• Salary – 17.00 - 20.00 USD Hourly Wage

The final salary will be determined based on factors such as education, experience, skills, certifications, and alignment with the position's requirements. Other considerations may include internal equity and market conditions.

Employment Contingencies:
Background Check

Special Instructions to Applicants:

Documents Needed to Apply

• Required Documents
  • Resume/Curriculum Vitae
  • Cover Letter
  • List of References: Contact information for at least three professional references (name, title, organization, email, and phone number)
• Optional Documents
  
  • Licensure
  • Certification
  • Training
  • Other

Nondiscrimination Statement

Concordia College does not discriminate against any employee or applicant for employment on the basis of race, color, creed, sex, religion, national origin, age, veteran status, disability, genetic information, sexual orientation, gender identity, marital status, familial status, public assistance status, membership or activity in a local human rights commission, or any other legally protected status. The College is committed to providing equal opportunity in employment and fostering an inclusive and respectful environment for all. Reasonable accommodations are available to qualified individuals with disabilities throughout the recruitment process.

Inquiries regarding this policy may be directed to the Office of Human Resources, Concordia College, 901 8th Street South, Moorhead, MN 56562, 218-299-3339.