Job Description

PAY RATE: $25.00 - $28.00 PH

Perform a variety of accounting functions for the ARC Command Finance Department including processing Accounts Payable, Accounts Receivable and Cash Receipts. Support the Director of Finance and the Assistant Director of Finance in their duties as requested. Provide training and support to the ARC Accounting Clerks in the field.

ESSENTIAL JOB DUTIES:

ARCC ACCOUNTING

1. 1. Process ARCC invoices on A/P workflow. This includes obtaining approval from the Asst. DOF, working with THQ personnel to ensure they are processed timely and handling wire transfers and import journals when necessary.
   2. Process cash receipts as necessary in cooperation with THQ Finance. This includes distributing those belonging to Centers, receipting ARCC income and maintaining adequate files as an audit trail.
   3. Review incoming checks and allocate accordingly.
   4. Make bank deposits as required.
   5. Issue invoices as required.
   6. Maintain accuracy and upkeep of spreadsheets.
   7. Process payroll checks (terminations, corrections, etc.) as needed for HR.
   8. Review approved ARCC Care card transactions for proper coding and back up.
   9. Monitor and maintain accuracy of cost allocation and hierarchy in Bruin. Perform monthly audit to maintain accurate account records.
   10. Monitor and maintain accuracy of all information in WEX. Issue Driver IDs and Cards as required. Send out WEX reports and perform audit monthly to maintain accuracy.

ARCC FINANCE

1. 1. Assist with the annual budget process as assigned. This might include setting up various templates or spreadsheets, checking supporting documentation or keeping track of budget status.
   2. Assist with ARC Audit prep as needed. Cooperate with auditors for the Command audit.
   3. Assist with Review prep as needed. This includes printing reports and documentation, setting up the review file and other duties as needed.
   4. Process CARS, Inc transactions. This includes reconciling the donation reports with the ACH deposits, sending information to THQ and following up on missing payments.
   5. Assist with processing officer mileage workbooks. Forward to DOF to be reviewed.
   6. Assist with recording the annual officer payroll info onto the T-drive for W-2s.
   7. Prepare various spreadsheets as requested.

ARCC PAYROLL

1. 1. Process monthly/bi-weekly payroll for all employees accurately and on time.
   2. Calculate wages, overtime, bonuses, and statutory deductions.
   3. Ensure compliance with tax, labor, and social security regulations
   4. Prepare and submit payroll reports to management and relevant authorities.
   5. Reconcile payroll accounts and resolve discrepancies.
   6. Coordinate with HR and Finance departments on payroll matters.
   7. Maintain confidentiality of payroll and employee information.
   8. Assist with audits and provide payroll documentation when required.

ARC ACCOUNTING

1. 1. Work cooperatively with the Command Contact Center Director and THQ personnel to facilitate the smooth and efficient operations of the Bruin system. This includes facilitating training, reviewing accounts, adding new accounts, and submitting credit requests and follow up.
   2. Help train Center Accounting Clerks when needed.
   3. Cover for Center Accounting Clerks as assigned.
   4. Work cooperatively with the Command Contact Center Director and THQ personnel to facilitate the smooth and efficient operations of the Bruin system. This includes facilitating training, reviewing accounts, adding new accounts, and submitting credit requests and follow up.
   5. Develop various spreadsheets as requested.

ARC PAYROLL

1. 1. Provide payroll support and serve as backup when an Accounting Clerk is unavailable.

OTHER DUTIES

1. 1. Communicate with Center Clerks, Center H/R Assistants, Administrators, or THQ finance staff as required.
   2. Maintain Accounting forms as needed. Send forms to ARCs as requested.
   3. Prepare and submit credit applications to ARCC vendors as needed.
   4. Other duties as assigned.

QUALIFICATIONS

• Minimum of High School diploma or GED equivalent required.
• Two-year college degree in a Business or Accounting field and/or minimum of three years of accounting/bookkeeping experience or suitable combination of education and experience including accounts payable, accounts receivable and cash receipts.
• Proficiency in Microsoft Word, Excel (including formulas, charts and graphs) PowerPoint, and 10-Key by touch.
• Familiarity and basic knowledge with Accounting and HRIS software such as Shelby Accounting, Vivid Reporting and UKG.
• Working knowledge of Outlook mail/calendar system.
• Ability to utilize spreadsheets including formulas, charts and graphs.
• Ability to meet deadlines and work with all levels of personnel.
• Effective English written and verbal communication skills and ability to communicate effectively at all levels in the Command.
• Must be self-motivated, able to work with a minimum of supervision, adaptable and able to handle confidential matters.

PHYSICAL REQUIREMENTS:

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
• Ability to grasp, push, and pull objects such as files, file cabinet drawers, and other office equipment.
• Ability to communicate clearly on the telephone.
• Ability to lift to 30 lbs.
• Ability to perform various repetitive motion tasks.