SUMMARY
The
Accounts Payable / Accounts Receivable Specialist
is responsible for supporting the organization's financial operations by managing vendor payments, customer invoicing, collections, account reconciliations, and related accounting activities. This role ensures the accurate and timely processing of financial transactions while maintaining compliance with company policies and accounting standards.
The ideal candidate is highly organized, detail-oriented, and possesses strong analytical and communication skills. Success in this role requires accuracy, accountability, and the ability to manage multiple priorities in a fast-paced environment.
JOB RESPONSIBILITIES
Accounts Payable
• Review, verify, and process vendor invoices accurately and in a timely manner.
• Ensure invoices are properly approved and coded according to company policies.
• Maintain vendor records, payment terms, and supporting documentation.
• Prepare and process payments through checks, ACH, wire transfers, or other payment methods.
• Reconcile vendor statements and resolve discrepancies promptly.
• Respond to vendor inquiries regarding payments, invoices, and account balances.
• Monitor accounts payable aging reports and assist with cash flow management.
• Support month-end and year-end closing activities related to accounts payable.
Accounts Receivable
• Generate and distribute customer invoices accurately and on schedule.
• Monitor customer accounts to ensure timely receipt of payments.
• Perform collections activities, including payment follow-ups and account reconciliations.
• Investigate and resolve billing discrepancies and payment issues.
• Apply customer payments and maintain accurate receivable records.
• Monitor accounts receivable aging and escalate overdue accounts as necessary.
• Maintain strong customer relationships while ensuring collection objectives are achieved.
General Accounting & Financial Support
• Perform account reconciliations and maintain accurate financial records.
• Assist with month-end, quarter-end, and year-end closing activities.
• Support audit requests by preparing documentation and reports.
• Maintain compliance with accounting policies, internal controls, and regulatory requirements.
• Prepare financial reports and assist with management reporting as required.
• Collaborate with internal departments to resolve accounting-related issues.
• Identify process improvement opportunities and support automation initiatives.
• Ensure all financial transactions are properly documented and filed.
Requirements
QUALIFICATIONS
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 3 years of experience in Accounts Payable, Accounts Receivable, Accounting, or a related finance role.
• Strong understanding of AP/AR processes, accounting principles, and financial controls.
• Experience using ERP or accounting systems (e.g., Business Central, NetSuite, QuickBooks, SAP, Oracle, or similar).
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience with invoice processing, payment management, billing, collections, and reconciliations.
• Knowledge of 1099 reporting, vendor management, and customer account maintenance is preferred.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to handle confidential information with professionalism and discretion.
• Self-motivated, dependable, and capable of working independently as well as collaboratively within a team environment.
JOB REQUIREMENTS
• Should be willing to accept a long-term work-from-home arrangement.
• Should be amenable to a permanent night shift schedule.
