Job Description

Verndale is a digital experience agency dedicated to driving growth by helping businesses create meaningful human connections in an increasingly digital world. With offices in Boston, Montreal, Los Angeles, Quito, and hubs across the Americas, we partner with marketing and technology leaders to deliver personalized web, mobile, and ecommerce solutions that elevate customer experiences.

At Verndale, we thrive on collaboration and innovation, offering a full range of services that span strategy, design, development, personalization, SEO, analytics, and digital advertising. We celebrate diversity and inclusion, striving to create a climate of respect essential for both individual and company success.

If you're ready to be part of a passionate team dedicated to making an impact and driving growth, we invite you to explore a career at Verndale.

About the role

The AR/AP Specialist supports daily accounts payable and accounts receivable operations, ensuring accurate invoice processing, timely payments, and proper billing and collections. This role helps maintain strong cash flow, clean financial records, and effective coordination with vendors, clients, and internal teams.

Responsibilities

• Review, verify, and process vendor invoices and employee expense reports with accuracy and timeliness.
• Ensure proper coding, approval, and documentation of all payables in accordance with company policies.
• Maintain vendor records and handle vendor communications regarding payment inquiries and discrepancies.
• Prepare weekly payment runs, ensuring payments are processed and recorded correctly.
• Reconcile accounts payable sub-ledger to the general ledger on a regular basis.
• Accounts Receivable.
• Generate and issue client invoices based on project milestones, time entries, and contract terms.
• Record client payments and ensure accurate application to accounts.
• Monitor aging reports, follow up on outstanding balances, and assist in collections efforts.
• Collaborate with project management and client teams to resolve billing or payment discrepancies.
• Maintain AR documentation for audit and reporting purposes.

Qualifications

• 2–4 years of experience in Accounts Payable and Accounts Receivable, preferably in a professional services, agency, or project-based environment.
• Strong knowledge of accounting principles related to AP/AR, including invoice processing, expense reports, reconciliations, and aging analysis.
• Experience with accounting or ERP systems (e.g., NetSuite, QuickBooks, Sage, or similar) and high proficiency in Excel (lookups, pivot tables, basic formulas).
• High attention to detail and accuracy, with the ability to manage multiple priorities and meet recurring deadlines (weekly payment runs, month-end close).
• Strong communication skills, with experience interacting professionally with vendors, clients, and internal stakeholders to resolve discrepancies.
• Organizational and documentation skills, including maintaining audit-ready records and following internal controls and approval processes.

Ten Great Reasons to Work at Verndale

1. We are a rapidly growing company that is just as scrappy and entrepreneurial today as when we were founded in 1998.
2. We are relentlessly curious and enthusiastically solve our clients’ complex business problems through technology, data, and design.
3. We foster a culture that enables every person in the organization to do the best work of their career.
4. We offer regular training and professional development to move careers forward.
5. Client and employee satisfaction are our two most important business metrics.
6. We celebrate and champion diversity, equity, and inclusion.
7. We offer generous paid company holidays, vacation, and paid sick time to every employee starting on day one.
8. We offer top-of-the-line Health Insurance, plus monthly perks customized to meet individual employees’ needs.
9. We support a healthy work/life balance.
10. We are fully remote enabled and embrace the evolving definition of the workplace