Job Description

This opportunity is only open to applicants who are currently 'Priority Movers'. Applications from individuals not currently on the Priority Mover list will be rejected and not considered. We’re looking for someone organised, proactive and confident working both independently and as part of a small friendly team supporting recruitment for judicial positions. A great opportunity to develop a range of skills and experiences to start a career in Government.

About JABS

The Judicial Appointments Board for Scotland (JABS) is an independent, advisory non-departmental public body established in 2009. It is responsible for recommending individuals for judicial office in Scotland, operating independently of Ministers to ensure a fair and transparent appointments process. JABS makes recommendations for a range of roles, including Senators of the College of Justice, members of the First-tier Tribunals for Scotland, and other independent tribunals such as the Parole Board for Scotland.

The JABS Business Management Unit comprises 11 staff, led by the Chief Executive, and supports a Board of 16 members drawn from legal, judicial and lay backgrounds. BMU staff are employees of Scottish Government but are seconded to support the Board to carry out its functions.

Responsibilities

• Provide day-to-day administrative support, handling sensitive information with care and utilising Microsoft Office software effectively.
• Take a lead role in managing the JABS mailbox, responding to queries timeously.
• Organise meetings, including issuing papers, checking availability and arranging travel and accommodation where needed.
• Support judicial appointment rounds, including processing applications, data entry, checking details and corresponding with candidates.
• Support interviews by welcoming candidates and visitors and ensuring any specific visitor requirements are met.
• Provide support at Board and senior management meetings as required.
• Order stationery, catering and supplies using Scottish Government finance systems.
• Assist with processing fee and expense claims for Board members.
• Maintain accurate corporate records and support the Board’s record management processes.
• Provide administrative and PA (personal assistant) support to senior management including diary management.

Working PatternThis role is a permanent level transfer position.

A hybrid working pattern is in place however the post-holder will be expected to spend a significant amount of time in the office when required for competition and corporate support. This is likely to be twice weekly but further time may be expected depending on the demands of the work. The JABS offices are located at Thistle House, 91 Haymarket Terrace, Edinburgh. If you have specific questions about the role you are applying for, please contact the Hiring Manager.

How to Apply

Applications for this position will only be accepted from substantive A3 grade employees.

Please submit a statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words).

Vacancies close at 23:59pm on Thursday 28 May.

Selection Process

All applicants will be invited to an informal discussion. There will be no formal testing or assessment.

Discussions are expected to be scheduled for w/c tbc.

Further Information

If you have specific questions about the role, please contact natalie.lighten@jabs.gov.scot

Read our Candidate Guide for further information on our recruitment and application processes.