AP/AR Specialist (2+ yrs exp. in retail, wholesale, distribution & QuickBooks req.)
Location: Near Cedarhurst, NY
Salary: $26 - $30 / hour + Eligible for Overtime (up to 4 hours/week)
Benefits: Medical, PTO, Paid Holidays
Job Type: Full-Time | 100% On-Site
Typical Hours: Mon–Thu, 9:00 AM–6:00 PM ET; Fri, 9:00 AM–5:00 PM ET
Start Date: ASAP
Sponsorship is not available

AP/AR Specialist (2+ yrs exp. in consumer goods industry & QuickBooks req.) Description

Our client in the consumer goods industry is looking for an AP/AR Specialist to add to their team near Cedarhurst, NY. In this role, you will manage day-to-day accounts payable and accounts receivable work, including invoice entry, customer billing, payment posting, collections follow-up, and vendor payments. You will also provide light general ledger support through accurate QuickBooks entries and backup support for the Accounting Manager. Our client is looking for someone with hands-on AP/AR experience, QuickBooks proficiency, and experience working in a product-based business. To be successful in this role, you must be accurate, organized, calm under pressure, and comfortable following up on past-due accounts with assertiveness and diplomacy. This is a great opportunity to take ownership of transactional accounting work in a steady, customer-focused business.

AP/AR Specialist (2+ yrs exp. in consumer goods industry & QuickBooks req.) Responsibilities

• Enter vendor invoices, checks, and payments into QuickBooks
• Process customer invoices, sales orders, and monthly statements
• Follow up on delinquent accounts by phone and email
• Research billing, delivery, product, and payment discrepancies
• Process credit card payments and post ACH, wire, and bank activity
• Support AP by entering bills, matching invoices, and cutting checks
• Complete accurate QuickBooks entries to support the general ledger
• Communicate with customers and vendors to resolve open issues
• Maintain accurate, organized AP, AR, and bookkeeping records
• Provide backup support for the Accounting Manager as needed

AP/AR Specialist (2+ yrs exp. in consumer goods industry & QuickBooks req.) Qualifications

• 2+ years of accounts payable and accounts receivable experience required
• Comfort calling customers about upcoming and past-due payment collection required
• Experience in a product-based business (retail, wholesale, distribution) required
• QuickBooks experience required
• Excel experience with VLOOKUPs and formulas required