Job Description

AP Team Lead is an important role within the Gate Gourmet Finance Team, responsible for ensuring vendor invoices are processed in a consistent, efficient, and compliant manner. Key to this is building strong relationships within the AP team, with vendors and internal stakeholders to enable timely and accurate processing of vendor invoices and query resolution.

Main Duties and Responsibilities

• Invoice processing (Cost of Sales) matching against purchase orders and delivery in D365 / SAP and other sub-systems
• Invoice processing (Non-Inventory) coding and distribution (Invoice automation & approval system)
• Follow-up any invoice / purchase order related queries with internal and external stakeholders
• Invoice verification & reclassification/corrections to ensure compliance with Accounting & VAT rules and formats
• Creation of automated domestic and international payment runs with subsequent upload into bank
• Validation, fulfilment, and management of manual / one-time payments
• Monthly review and reconciliation of AP ledger (debit balance clearing etc)
• Vendor Account maintenance and Statement reconciliation
• Month-End Accruals & GRNI (Goods Received Not Invoiced) Reconciliation, as required
• Prepayment Schedule update and reconciliation to SAP
• Maintenance and management of the AP Central Mailbox to ensure all vendor communication is actioned with 24 – 48 hours, per company guidelines
• Ensuring new vendors and vendor change requests are duly submitted for processing in line with company policies and procedures
• Support with monthly Accounts Payable KPI and dashboard reporting
• Support with AP related internal & external audit queries
• Support with Ad-hoc reporting tasks as required
• Management & maintenance of the archiving and retrieval of AP documentation for GG assigned country in line with company and relevant statutory requirements
• Maintenance and update of process documentation and task list relating to AP Assistant tasks
• Fostering a culture of continuous improvement of AP working processes and controls
• Lead and coordinate training plan and instruction for new comers. Make sure responsible team members have all necessary information/trainings to be able to continue with independent work.
• Support WC Manager in the supervision process for AP team members
• Support the Working Capital Manager with weekly/daily team task allocation.
• Support WC Manager with AP analysis and 3 way match process improvement
• Support WC Manager in reporting process
• Directly supervise two team members
• Ad hod tasks when assign & various project implementation support

Qualifications

Education:

• Preferably to degree level, Master’s degree desirable

Work Experience:

Previous, demonstrable Accounts Payable experience/ in similar roles

• Experience with working with foreign currencies
• Experience with VAT calculation

Technical Skills: (Certification, Licenses and Registration)

• Accounting qualification / part qualification (desirable)
• Microsoft D365 / SAP experience preferred
• Advanced knowledge of MS Office in particular Excel

Language / Communication Skills:

• English in both spoken and written