Job Description

AP Specialist

Department: Finance

Employment Type: Full Time

Location: Association Office

Reporting To: Alex Keevan

Compensation: $24.03 - $27.40 / hour

The Accounts Payable Specialist has the responsibility to perform various clerical accounting tasks according to the operating procedure. These duties include but are not limited to the tasks outlined below:

Key Responsibilities

Responsibilities:

• Upload invoices either from email or online to corresponding purchase orders into accounts payable system.
• Request a purchase order set up to Association branches for invoices without corresponding purchase orders.
• Generate report of approved purchase orders for invoice entry daily.
• Review and rectify discrepancies found on invoice batches to meet deadlines prior to posting for payment.
• Set up vendors in accounting software for membership refunds and international stipends.
• Manage and process association utility accounts for water and sewer and gas.
• Set up purchase orders, as directed by Supervisor.
• Assist in month end closing procedures.
• Scan invoices from USPS mailing into Accounts Payable email inbox.
• Respond to all correspondences and inquiries on behalf of the Accounts Payable Team.
• Resolve payment or invoice issues with vendors and Association branches.
• Prepare correspondences to vendors to promote receiving payments electronically by direct deposit (ACH) in conjunction with sending monthly check payments.
• Serve as a backup in facilitating check runs.
• File check stubs and ensure that all stubs remain in chronological sequence.
• Prepare month end utility accruals.
• Process journal entries and accruals Association-wide.
• Other clerical duties that include but not are limited to mailing, scanning, copying, and filing.
• Cross-train in selected duties and responsibilities to provide backup resources to the Accounts Payable Department.

Skills, Knowledge and Expertise

Requirements:

• Knowledge of Accounts Payable process
• Knowledge of General Accepted Accounting Principles
• Knowledge of relevant computer applications
• Proficient in data entry and management
• 2 - 3 years related business office experience

Key Competencies:

• Strong attention to detail and ability to rapidly process large volumes on a regular basis
• Strong written and verbal skills with a customer service orientation
• Highly motivated individual with the ability to prioritize and multi-task, with frequent interruptions
• Must be able to work as part of a team and be a part of the solution process
• Strong computer skills, particularly in word, excel and database programs.
• Able to handle wisely all confidential and sensitive information, and committed high work ethic.

Benefits

Why work at the Y? The YMCA of Greater Boston is an incredible place to have a fulfilling career or enjoy part-time employment — all while we are supporting and strengthening our communities, because our community is our cause. When you join us in your career here, you can look forward to:

• Developing your leadership skills in a caring, challenging & diverse working environment.
• Exploring a wide range of opportunities as you learn new skills and functions.
• Shaping the future of young children while making a difference each day for our communities and each other.
• Engaging in YMCA career training programs and working alongside those who have the same passion.
• A healthy work/life balance
• Comprehensive benefits including:
• FREE YMCA Membership for you.
• Discount on Specialty Programs like Personal Training and Swimming Lessons.
• Discounted or FREE family membership.
• Robust Retirement Plan up to 10%. (see eligibility requirement)
• Health, Dental, and Vision Benefit Package.
• Vacation and Sick Time (PT receive sick time)