Job Description

Job Title: Accounts Payable Specialist

FLSA Classification: Hourly

Department: Accounting

Reports To: Accounts Payable Manager

Full-cycle Accounts Payable include verifying receiving or obtaining approval, matching vendor invoices to posted vouchers, coding and data entry of operating expenses, select payments due and effect disbursement runs, record Accounts Payable (A/P) EFT’s, reconcile vendor statements.

RESPONSIBILITIES

The following duties are not intended to serve as a comprehensive list of all duties performed, only a representative summary of the primary duties and responsibilities. Incumbent may not be required to perform all duties listed and may be required to perform additional, position specific duties.

• Validate accuracy and completeness of AP Aging invoices (PDI ERP) to electronically filed (CNG) inventory vendors’ purchases.
• Familiarity with Operations ERP (PDI) and “paperless” document management system (CNG) to troubleshoot postings exceptions.
• Ensure timeliness, accuracy, completeness, approval, coding, data entry (PDI ERP), scanning/processing (CNG) of operating expenses, including validation of electronically filed (CNG) invoices to AP Aging (PDI).
• Resolve with Retail personnel any “Price Book” discrepancies.
• Resolve with Area and/or Site Managers purchasing and/or service discrepancies.
• Ongoing vendor contacts to expedite missing and/or incomplete vendor activity, including statements.
• Timely reconciliation of tiered key vendors’ periodic statements, including diligent follow-up on exceptions.
• Familiarity and processing of payments to specific vendors for weekly deliveries and periodic services.
• Schedule and select invoices due for payment into periodic disbursement runs, including check printing.
• Match generated checks to electronically filed (CNG) vendor invoices and submit for review/signature.
• Responsible for recording EFT payments and accurate application to outstanding A/P vouchers.
• Maintain “paperless” filing system (CNG) of assigned vendors’ transactions and statements documentation.
• Code invoices and other records to maintain organized and accurate records.
• Collaborate internally with team members across multiple departments and vendors to ensure accurate and timely payments.

SKILLS AND QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• High School Diploma is required, associate degree from an U.S. accredited Community College is preferred.
• Must have skills in accuracy and attention to detail, including timely follow-up in expediting exceptions
• Must be able to multi-task in a fast-paced environment.
• At least 2-3 years of relevant work experience.
• Mid-range ERP environment.
• Basic level of work experience in Excel, Word, and Outlook applications.
• Effective interpersonal and communications skills.
• Satisfactory background and references

Payrate: $25