• 
  Receive invoices via mail and email daily
• 
  Identify invoice types and route them to the appropriate department for coding and recording
• 
  Enter a high volume of invoices daily with accuracy and attach appropriate supporting documentation to each transaction
• 
  Receive and verify expense reports and other invoices for accuracy and eligibility for payment
• 
  Reconcile expense and other financial reports with account balances and office records
• 
  Record expenses to appropriate GL accounts and cost centers by analyzing invoices and expense reports and obtaining proper supporting documentation
• 
  Reconcile company credit card statements
• 
  Maintain the credit card authorized buyers list, including timely issuance and deactivation
• 
  Process toll payments and administer Good To Go passes
• 
  Review vendor statements and resolve purchase order, contract, invoice, and/or payment discrepancies and documentation issues
• 
  Facilitate vendor payments and issue checks
• 
  Verify payments by reviewing checks and vouchers
• 
  Monitor vendor accounts to ensure proper setup
• 
  Ensure employer identification numbers or social security numbers (W-9) are collected from all vendors before setup
• 
  Prepare and submit 1099s
• 
  Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed
• 
  Assist with accounting records and ledgers by reconciling monthly statements and transactions
• 
  Assist in periodic audits by ensuring proper record keeping of purchases and approvals
• 
  Provide accurate and effective documentation and records management related to the AP function in accordance with records retention policies and procedures
• 
  Protect organizational value by maintaining confidentiality
• 
  Attend training opportunities as requested and required for the role
• 
  Work independently and collaboratively within a team as needed
• 
  Provide functional backup for other finance functions as assigned
• 
  Demonstrate strong analytical, problem-solving, and organizational skills
• 
  Proactively take on additional tasks as needed
• 
  Complete tasks accurately and on time
• 
  Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit

Requirements

• 
  3–5 years of relevant experience (industry-specific experience preferred)
• 
  Familiarity with AP automation preferred
• 
  Strong Excel skills are a plus
• 
  Recent experience with Great Plains preferred but not required
• 
  In-office work required