The Accounts Payable Coordinator plays a key role in supporting the financial operations of our construction organization. This position is responsible for processing high-volume invoices, managing vendor relationships, and ensuring the accuracy and timeliness of payments across multiple entities. The ideal candidate will have experience with construction-related AP systems, strong attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities

• Invoice Processing: Accurately enter and route AP invoices using the Stampli Invoice Workflow on a daily basis.

• Payment Preparation: Prepare and process weekly check registers for all Stampli/NetSuite entities.

• Inbox & Vendor Management: Monitor and manage multiple AP inboxes, respond to vendor inquiries, and ensure timely issue resolution.

• System Routing: Route invoices through Stampli and TimberScan for proper coding and approval routing.

• Vendor Terms Management: Maintain and update vendor payment terms within Timberline to ensure compliance and consistency.

• Request Processing: Handle check requests, per diem requests, and other payment-related needs as they arise.

• AP Support: Provide overflow assistance to the AP team and serve as departmental backup when necessary.

• Vendor Statements: Review, reconcile, and resolve discrepancies on vendor statements to maintain accurate account balances.

• Other Duties: Perform additional accounting and administrative tasks as assigned.

Qualifications

• Previous experience in Accounts Payable, preferably in the construction industry.

• Familiarity with construction accounting software such as Timberline (Sage 300), TimberScan, Stampli, or NetSuite

• Strong attention to detail and accuracy when handling high-volume transactions.

• Excellent communication skills for interacting with vendors and internal project teams.

• Ability to work independently while contributing to a collaborative team environment.

• Strong organizational and time-management skills.