Job Description

The Accounts Payable Coordinator is a detail-oriented individual with a minimum of 2 years Accounts Payable experience responsible for managing the timely processing of a variety of high-volume transactions, including repair management contractors, inventory, employee expense reimbursements, trade vendors, and customer refunds. In addition, this role oversees adherence to internal controls by ensuring payments are properly approved and documented; issues are proactively researched and resolved; and payments are generated on a timely basis. The candidate must have knowledge of general accounting principles and be proficient in accounting software and MS Office (especially Excel). The applicant should display a positive and proactive attitude, strong organizational skills, and the ability to prioritize and multitask. She/he should be a strong communicator, both written and oral, as the position requires frequent dealings with colleagues in other parts of the organization and vendors.

Responsibilities:

• Daily processing of various transactions
  • Process various transactions, including invoices, vouchers, expense reports, customer refunds, and check requests.
  • Match corresponding purchase orders to incoming invoices with all supporting documentation.
  • Review all invoices for appropriate documentation and approval prior to payment.
  • Prioritize invoices according to cash discount potential and payment terms.
  • When necessary, research and apply correct accounting codes to items being processed to ensure proper entry into the financial system.
  • Investigates and resolves problems associated with processing invoices and purchase orders.
  • Reconcile vendor statements, research, and correct discrepancies.
  • Respond to all vendor inquiries on a timely basis.
  • Manage all vendor correspondence and Invoice discrepancies.
  • Prepare batch check runs and ACH payment transactions.
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Maintain Vendor 1099 information.
• Maintain Vendor files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Maintain accurate electronic files and evidence to support the account reconciliations and journal entries that you prepare and process.
• Assist with external and internal audits as required.
• Perform tasks and assignments to be determined by management.

Essential Functions:

Essential Job Function

% of Time on Function

Ensure all transactions are processed accurately and timely

40%

Uphold vendor relations by responding timely and being detail-oriented

20%

Keep detailed documentation of all transactional and financial tasks

15%

Maintain fluency in HomeServe accounting software

15%

Regularly audit for invoicing or accounting discrepancies

10%

Total

100%

Job Requirements:

• Minimum of 2 years of experience in accounts payable or bookkeeping.
• Associates or Bachelor Degree in Accounting, Finance or Business preferred.
• Strong research and analytical and multi-tasking skills.
• Strong working knowledge of applicable accounts payable/procurement/general ledger financial systems and procedures.
• Familiar with foreign currency.
• Ability to prioritize workload to meet vendor terms and business deadlines.
• Proficient in MS Word/Excel.
• Thrives on change and is willing to learn new skills.
• Ability to follow up on pending issues and communicate status to management.
• Consistently meets deadlines and proactively solves problems.
• Possess strong organizational, communications and time management skills.
• Ability to interact with employees and vendors in a professional manner.
• Ability to be an effective team member and display initiative.
• Strong work ethic and attention to detail is required.
• Ability to handle confidential information in a discreet, professional manner.
• Reliable and professional attitude.

Salary Range (Norwalk, CT): $45,00.00 to $55,000.00

Annual Bonus Potential: 5%

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to seniority, merit, geographic location where the work is performed, education, experience, travel requirements for the job, and/or other business and organizational needs.

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Minimum Physical Requirements:

The physical demands described represent those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions of the position for which they work. While performing the duties of this position, the employee is regularly required to listen, talk and hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls while executing tasks like working on a computer or talking on the telephone. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate to low.

This job description is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. 

HomeServe USA is an equal opportunity employer.