Job Description

The Accounts Payable Clerk II is a key contributor within the Accounting team, responsible for executing and improving day-to-day AP operations. This role moves beyond basic data entry and focuses on ownership of the AP process, including invoice processing, vendor management, reconciliations, and issue resolution.

This individual will work closely with the Controller and cross-functional teams to ensure accuracy, timeliness, and strong financial controls, while helping drive efficiency and scalability within the AP function.

KEY RESPONSIBILITIES

• Process high-volume vendor invoices with accuracy and timeliness
• Perform 3-way matching (purchase order, receipt, invoice) and resolve discrepancies
• Manage vendor records, including setup, maintenance, and compliance documentation (W-9s, etc.)
• Prepare and execute weekly check runs, ACH payments, and wire transfers
• Reconcile AP subledger to the general ledger and assist with month-end close
• Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries
• Maintain organized and audit-ready AP documentation and records
• Partner with Purchasing, Receiving, and Operations to ensure accurate coding and approvals
• Assist in identifying and implementing process improvements and automation opportunities
• Support audits by preparing schedules, reports, and supporting documentation
• Ensure compliance with internal controls, company policies, and accounting standards

QUALIFICATIONS

• 2–5 years of Accounts Payable or related accounting experience
• Strong understanding of AP processes, including invoice matching and payment cycles
• Experience working with ERP/accounting systems (SAP or similar preferred)
• Proficiency in Microsoft Excel (sorting, filtering, basic formulas required)
• Strong attention to detail and ability to manage multiple priorities
• Ability to identify issues and proactively drive resolution
• Strong communication skills with both internal teams and external vendors
• High level of organization and accountability

WHAT SUCCESS LOOKS LIKE

• Invoices processed accurately and on time with minimal errors
• Strong vendor relationships with timely issue resolution
• Clean, reconciled AP records supporting smooth month-end close
• Improved efficiency and reduced manual work in AP processes
• High level of trust from Accounting, Operations, and leadership