Job Description

JOB TITLE: Accounts Payable Clerk
DEPARTMENT: Finance
REPORTS TO (JOB TITLE): Global Head of Finance
LOCATION: UK (Hybrid 2 days in the office)
1. We’re looking for an Accounts Payable Clerk to join our finance team in a broad and hands-on role. This position is ideal for a part-qualified accountant with at least 2 years’ experience in accounts payable, who is looking to build on their foundations and gain exposure to wider finance activities. You’ll work closely with the Head of Finance and play an important role in ensuring the smooth running of day-to-day finance operations, while also supporting month-end processes and audit preparation.
2. Key accountabilities
Accounts Payable
o End-to-end ownership of the AP process, including invoice processing, approvals, and payment runs
o Supplier statement reconciliations and query resolution
o Management of Accounts Payable mailbox, with responses made within 48hrs
o Maintaining strong relationships with suppliers and internal stakeholders
Finance Operations
o Support treasury activities, including cash flow monitoring and payment scheduling
o Assist with account reconciliations across UK and US entities
o Help manage accruals and prepayments as part of month-end close
Accounts Receivable Support
o Assist with client invoice preparation and submission (including client portals such as Coupa/Tungsten etc)
o Support debt collection activities, including chasing outstanding balances
o Management of Accounts Receivable mailbox, with responses made within 48hrs
o Work closely with internal teams to resolve billing queries
Month-End & Reporting
o Assist in preparing month-end journals and supporting schedules
o Contribute to improving processes and controls within the finance function
VAT Returns
o Assist in the preparation of quarterly VAT returns, ensuring accuracy and completeness of underlying data
o Support the review and reconciliation of VAT balances across the general ledger
o Prepare VAT workings and supporting schedules for submission, ensuring compliance with HMRC requirements
o Assist with the timely submission of VAT returns and maintain appropriate documentation for audit purposes
Audit Support
o Support preparation for the company’s first external audit
o Assist during the audit process, including providing documentation and responding to queries
3. Knowledge & experience
o Part-qualified accountant (ACCA/CIMA/ACA or equivalent)
o Minimum 2 years’ experience in an accounts payable or similar finance role
o Comfortable working in a hands-on, fast-paced SME environment
o Strong Excel skills
Desirable skills would also include:
o Experience with accounting software (e.g. Xero)
o Familiarity with PowerPoint (MS PPT)
o Exposure to multi-entity environments (UK/US advantageous)
o Previous involvement in audit preparation
o Experience of AI tools of particular interest
4. Personal attributes
o Confident communicator, able to work effectively with both finance and non-finance colleagues
o Strong attention to detail
o Excellent organisational and time management abilities
This person must also align with the set of core personal attributes that we seek out in all our team members. They must also live and breathe our employee value proposition of ‘We all succeed together’:
o We are always brave – We are always the first to do anything. Continually innovating. Happy to move outside our comfort zone. Don’t wait for others. Run towards attitude. We grow by learning from our mistakes and seeking feedback. Have an optimistic outlook.
o We are proud of our work – We want to be the best. Take ownership for our work. Don’t stand still. Allow people to play to their strengths. Help each other to grow. Proud of what we achieve. We strive for excellence.
o We are in it together – We want the best for the company and each other. We don’t tolerate jerks. We are generous with our time and support. Team above individual. We embrace the belief that everyone can make an impact.
5. Key Performance Indicators (KPI’s)
o All supplier Payment runs made in accordance with scheduled payments
o Vendors paid within payment terms
o Client Invoice submissions successfully completed per client terms and conditions (including use of portals)
o Client Payments received per payment terms or escalated where appropriate
o All Month End Reconciliations satisfactorily completed per month end deadlines
o VAT Returns submitted in good time and advance of HMRC deadlines
6. Other role information
This role offers hybrid working with a minimum of 2 days a week in the London office (Thursday being a required day), with the remainder from home. The role supports both the UK and US business.

About Talent Shore

Talent Shore connects top talent in South Africa with leading recruitment businesses in the United Kingdom, Europe and the United States.

We’re proud to be the first offshoring company, focussed on the recruitment sector, with a track record of successfully helping recruitment businesses to scale up through cost-effective talent acquisition and management.

For companies, we take the risk out of the offshoring process by supporting your business to effectively scale your operations and maximise the productivity of your teams in the UK, Europe, USA and South Africa. South Africa has an amazing pool of talented and skilled professionals who can help your business grow.

For SA employees, we are looking for Recruitment / Talent Acquisition / Admin / Compliance / Accounting specialists of varying levels of skill and experience. The international clients we work with offer excellent salaries, in-country support, professional development and real investment in your career growth.

Reach out to our team today.

Industry

Consulting & Advisory

Company Size

11-50 employees

Headquarters

London, GB

Year Founded

2021

Website

talent-shore.com

Social Media

AP Clerk

Job Description

About Talent Shore