Job Description

Smokeball:

Not to brag, but we’ve been awarded the #1 Best Place to Work for 2026 (Medium-Sized Companies) by Great Place to Work Australia. With offices in Australia, the US, and the UK, Smokeball is the leading provider of legal practice management software, helping small and mid-sized legal practices run their best firm and live their best life. We’re passionate about what we do, and our clients know it!

Summary:

The AP and Payroll Officer plays a crucial role in ensuring the accurate and timely processing of accounts payable and payroll functions. This position is essential for maintaining financial integrity and supporting the overall operational efficiency of the business. The successful candidate will contribute to the financial health of the company by managing vendor payments and employee remuneration effectively.

Responsibilities:

• Process and manage all accounts payable transactions, ensuring accuracy and compliance with company policies.
• Prepare and process payroll on a bi-weekly basis, ensuring all employee hours and deductions are accurately recorded.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Assist in the preparation of financial reports related to accounts payable and payroll.
• Maintain accurate records of all financial transactions and ensure proper documentation is in place.
• Collaborate with other departments to ensure smooth financial operations and address any payroll-related queries.
• Support the annual audit process by providing necessary documentation and information.

Qualifications:

• 3+ years in an Australian finance role covering payroll and/or AP.
• Working knowledge of end-to-end accounts payable and general finance operations.
• Understanding of Australian payroll obligations: Fair Work, awards, superannuation, PAYG, STP and payroll tax.
• High attention to detail, strong numeracy and an absolute commitment to confidentiality.
• Strong communication skills with the ability to liaise across teams and respond to employee queries.
• Proficiency with payroll and ERP/accounting systems and intermediate Excel (reconciliations, lookups, pivots).
• Ability to manage competing priorities and fixed pay and payment deadlines in a fast-paced environment.

What’s in it for you?

💵 Competitive Salary

🧘 Wellbeing allowance

💭 Be part of a forward-thinking company that is transforming the legal industry.

🌴 Reboot days & Birthday leave

👪 Paid Parental Leave

🥡 Office lunches and loads of snacks

🧢 And of course…the SWAG!

*Smokeball is an equal opportunity employer and is committed to providing an open, welcoming environment for everyone. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.

Don’t meet all the criteria? No worries! If our values resonate with your personal values and you think you have what it takes, we’d love to hear from you!

Please note: This role is only open to Australian residents. Unfortunately, we are not able to offer sponsorship currently.

Please note: We are not working with agencies for this role and do not accept unsolicited resumes.