Job Description

•Process and accurately enter vendor invoices, payment requisitions, and employee expense claims into the ERP system.

•Receive, review, and distribute vendor invoices and payment requests through Transform AP for appropriate coding and authorization.

•Process employee expense reimbursements and corporate credit card claims in accordance with company policies.

•Review tax application for accuracy and self-assess applicable taxes where required.

•Match purchase order receipts to vendor invoices and liaise with purchasers to resolve discrepancies or deficiencies.

•Review corporate credit card statements and supporting documentation to ensure completeness and accuracy.

•Generate and review accounts payable reports, investigate variances, and resolve discrepancies in a timely manner.

•Prepare bi-weekly vendor payment runs (upon approval), including cheques, EFTs, and wire transfers in both Canadian andU.S. dollars.

•Maintain accurate and organized invoice files, cheque registers, and related accounts payable documentation.

•Respond to inquiries from management, staff, and vendors regarding payment status and account details.

•Maintain and update vendor records, including EFT information, within the ERP system.

•Provide relief support to the General Administrator, including incoming mail distribution and bank deposits as required.

•Ensure compliance with company policies, procedures, and internal controls.

•Perform additional related duties as assigned.

•Must pass the required criminal record and financial checks.

•Hybrid work model of up to three (3) days per week to work from home is potentially available, subject to departmental need for in-office requirements.

•High school diploma or GED required.

•Accounting Certificate or Diploma from a recognized post-secondary institution.

•Two (2) to four (4) years of experience in a related field or an equivalent combination of education and experience.

•Excellent computer proficiency in MS Office (Word, Excel, and Outlook).

•Experience with JD Edwards EnterpriseOne, Bottomline Transform AP, and SAP Concur are an asset.

•Possess excellent verbal and written communication skills, including ability to effectively communicate with internal andexternal customers.

•Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and exemplary customer service.

•Ability to work independently and carry out assignments to completion within parameters of instructions given prescribed routines and standard accepted practices.