Job Description

At Kids2, we’re really good at what we do. And when we’re great at our jobs, we help parents be great at their jobs.

Parenting is demanding, and that’s where we come in. We want to reimagine how brands can make it easier for early stage parents – not by just selling them products, but by providing holistic solutions that transcend borders, categories and aisles.

No matter our title or department, at Kids2, our job is to create more tiny wins for parents, so they can create bright futures for their little ones. That’s a big task!

We’re serious about what we do, AND we love to have fun. Our team is hardworking, entrepreneurial, and passionate about helping families create millions, if not billions of tiny wins.

Responsible for end-to-end accounts payable operations, ensuring accuracy, timeliness, and compliance. Key duties include three-way matching, invoice verification, and preparation of payments, vouchers, and write-offs. The role manages Concur setup and employee expense claims, supplier confirmations, advance payments, and weekly AP reporting. It also supports VAT deductions, month-end AP-to-GL transfers, and maintains organized documentation while resolving unmatched items and outstanding invoices.

PRIMARY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:

• Daily
  • Perform three-way matching for MRP and MRO documents and verify contract upload status in the Contract List.
  • Prepare payment applications, payment confirmation slips, payment vouchers, and AP write-off slips based on bank receipts.
  • Set Concur accounts for new hires; review and record employee expense reports for business travel and entertainment; validate payment requests and process expense settlements.
  • Review supplier accounts payable confirmation letters, arrange for application of the company’s official seal, and return the stamped confirmation letters.
  • Follow up on and clear pending transactions where goods have been received by frontline departments, but the corresponding AP postings have not been completed.

• Weekly
  • Update the weekly accounts payable report, including both overdue and current payables.
  • Confirm weekly payable limits for suppliers, consolidate the weekly payment schedule, and collect and scan advance payment documents for filing.
  • Reconcile advances that have been paid but not written off and follow up with suppliers to obtain invoices promptly.
  • Perform input VAT deductions in the tax system for invoices recorded during the week.

• Month-End Closing
  • Transfer data from the AP subledger to the general ledger and generate general ledger vouchers.
  • Compile monthly AP records and prepare spreadsheets for archiving.
  • Summarize monthly Concur expenses and prepare the month-end AP-end closing report.

• Voucher Archiving
  • Print and organize all supporting documents, including AP vouchers, payment applications, bank slips, employee expense claims, petty cash records, and write-off vouchers.

QUALIFICATIONS & EXPERIENCE

• 1-3 years’ solid experience working with AP process and VAT handling
• Ability to handle month-end closing and reporting.

EDUCATION & SKILLS

• A bachelor’s degree in business, Economics, Finance, Accounting, or Mathematics (or equivalent)
• Excellent communication for presenting data insights, attention to details, and the ability to work both independently and collaboratively.

CERTIFICATES, LICENSES, REGISTRATIONS

• N/A

COMPUTER/TECHNICAL SKILLS

• Must be Proficient in Microsoft Excel & working knowledge of PowerPoint

​ PHYSICAL DEMANDS

• While performing the duties of this job, the team member is regularly required to talk or hear.
• The team member frequently is required to sit; have flexible use of hands; reach with hands and arms; and stoop, kneel, crouch, or crawl.
• The team members are occasionally required to stand, walk, and taste or smell.
• The team member must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 - 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

• General office environment

We offer competitive pay, flexible hours, and generous benefits. Plus, to keep things fun (because we are all kids at heart), we offer a host of team member activities and philanthropic efforts throughout the year and company-wide awards and recognition for a job well done!

Check out our website at www.kids2.com and our social media pages on LinkedIn, Facebook and Instagram for more information and open positions in the career section.

Drug Free Workplace M/F/D/V