Job Description

Company Description

SGS is the world’s leading Testing, Inspection and Certification company. We operate a network of over 2,500 laboratories and business facilities across 115 countries, supported by a team of 99,500 dedicated professionals. With over 145 years of service excellence, we combine the precision and accuracy that define Swiss companies to help organizations achieve the highest standards of quality, compliance, and sustainability.

Job Description

• Process supplier invoices accurately and within agreed timelines, ensuring correct coding, supporting documentation, and compliance with approval workflows.
• Verify invoices against purchase orders, goods receipts, contracts, and other supporting documents before submission for approval or payment.
• Prepare, upload, and support supplier payment files through the ERP and banking platforms in line with approved payment cycles.
• Monitor pending invoice approvals and proactively follow up with business stakeholders to avoid payment delays and aged liabilities.
• Investigate and resolve invoice discrepancies by coordinating with suppliers, procurement, operations, and internal finance teams.
• Respond professionally to supplier queries regarding invoice status, payment timing, remittance details, and account balances.
• Maintain accurate vendor records, invoice files, payment support, and audit-ready documentation.
• Perform supplier statement reconciliations, identify outstanding items, and follow up on debit balances, duplicate invoices, blocked invoices, and aged open items.
• Support month-end close activities, including accrual support, GR/IR review, AP aging review, and balance sheet reconciliation inputs.
• Ensure compliance with company policies, delegation of authority, internal controls, VAT requirements, and audit expectations.
• Escalate aged invoices, unresolved discrepancies, blocked payments, and high-risk issues to the line manager on a timely basis.
• Contribute to process improvements, automation initiatives, and standardization of Procure-to-Pay procedures.

Qualifications

• Bachelor’s degree in Accounting, Finance, Commerce, Business Administration, or a related field.
• 2–5 years of relevant experience in Accounts Payable, Finance Operations or Procure-to-Pay.
• Strong understanding of invoice processing, supplier payments, reconciliations, accounting entries, and month-end close support.
• Experience working with ERP systems such as Oracle, SUN Systems, SAP, or similar finance platforms is highly desirable.
• Proficient in Microsoft Excel, including reconciliations, lookups, pivot tables, and structured data review.
• Exposure to Power BI, workflow tools, and banking platforms would be an added advantage.
• Strong attention to detail, accuracy, and commitment to financial control.
• Good analytical, numerical, reconciliation, and problem-solving skills.
• Ability to manage multiple payment, posting, reconciliation, and month-end tasks within strict deadlines.
• Clear written and verbal communication skills in English.