Job Description

Build a career powered by innovations that matter! At Novanta, our innovations power technology products that are transforming healthcare and advanced manufacturing—improving productivity, enhancing people’s lives and redefining what’s possible. We create for our global customers engineered components and sub-systems that deliver extreme precision and performance for a range of mission-critical applications—from minimally invasive surgery to robotics to 3D metal printing.

Novanta is one global team with over 26 offices located in The Americas, Europe and Asia-Pacific. Looking for a great place to work? You have found it with a culture that embraces teamwork, collaboration and empowerment. Come explore Novanta.

Build a career powered by innovations that matter. At Novanta, our innovations power technology products that are transforming healthcare and advanced manufacturing - improving productivity, enhancing people’s lives and redefining what’s possible. We serve as a trusted technology partner to medical and advanced industrial original equipment manufacturers (OEMs) worldwide, engineering components and sub-systems that deliver applications and devices - from minimally invasive surgery to robotics to 3D metal printing.
Novanta is a global organization with offices located throughout EMEA, The Americas and Asia Pacific.

Business Unit Overview

This position is part of Novanta’s Corporate and Shared Services global teams.
Included in Corporate and Shared Services are the business functions including
Finance, Accounting, Human Resources, Information Technology, Legal, Compliance, Corporate Development and Corporate Marketing. The Corporate and Shared Services teams work closely with all Novanta business units to support operating initiatives contributing to the organization’s financial success.

Your Responsibilities:

• Invoice Processing

• Investigates the content of the external query by checking the relevant invoice, payment, or vendor records in the ERP system.
• Compares invoice data against vendor master records in ERP system to identify anomalies.
• Monitors and follows up on overdue non-PO invoice approvals within workflow system.
• Escalates unmatched or disputed credit notes to appropriate senior or relevant department for resolution
• Escalates unresolved or sensitive queries to AP Senior or relevant internal stakeholder when resolution is outside own decision rights.
• Monitors approval status and follows up on overdue PO invoice approvals.
• Sends reminder notifications to responsible approvers for overdue invoices.
• Proposes minor corrective actions for low-complexity recurring vendor issues.

• Month-End Close Activities

• Communicates proposed accruals and supporting rationale to AP Senior or finance controller for review.
• Investigates high-value or aging unmatched GRNIs and categorizes them per company guidelines.
• Extracts and compiles AP-related KPIs for management reporting.

• Audit & Compliance

• Reviews daily AP ledger entries in ERP for discrepancies.
• Prepares and matches supporting documents for payment run, ensuring payment information aligns with approved invoice details.
• Examines each incoming invoice for discrepancies in vendor details or bank account changes.

• Documentation & Knowledge Sharing

• Communicates updates in the knowledge base to the AP team and relevant stakeholders.
• Drafts new or updated knowledge base entries based on recent process changes or new best practices.
• Reviews training documentation and user guides related to updated processes.

• Stakeholder Engagement & Communication

• Participates in cross-functional meetings to discuss process improvements or upcoming changes impacting AP workflow.
• Prepares spend analysis report by categorizing expenses by vendor, cost center, and project.
• Coordinates with Procurement or local finance to resolve complex supplier issues.
• Reconciles vendor statements with internal records
• Collects historical spending data for relevant suppliers from the ERP system.

Your Experience, Education, Skills, and Competencies

• Bachelor’s Degree in Finance or Accounting
• Experience in accounting or invoices processing
• Accounts Payable experience in a Shared Services/Multinational corporation environment is a big plus
• SAP/Oracle ERP system experience is a plus
• Strong written and verbal communication skills in English; German/Spanish is a plus, Czech is a plus.
• Advanced skills with Excel, Word and MS Office
• Interest in AI or automation
• Able to work on own initiative, high level of work quality and attention to details
• Ability to work collaboratively and effectively with others from multiple locations
• Ability to find solutions, not only causes
• Eligible to work legally in Czech republic

Benefits

• Extra week of vacation (25 days/year)
• 5 sick days per calendar year
• 1 day of paid time off for charitable activities/year
• Flexi Pass vouchers with a nominal value of 1000 CZK/month
• Contribution to supplementary pension insurance 1000 CZK/month (after the probationary period)
• Flexible working hours (core 10 – 15:00)
• Meal vouchers in the form of a flat rate – monetary value (129,50 CZK/day)
• Monetary allowance for working from home (max. 2 days/week)
• MultiSport for only 300 CZK/month
• Bonuses for recommending a new employee up to CZK 110,000
• Free refreshments at the workplace (juice, hot drinks – great coffee, tea; healthy snacks and fruit/vegetables 2 times a week)
• Training, language courses, career advancement
• Dog-friendly office, Family-friendly environment
• Corporate events – Summer Party, Christmas Party, Family Day, SportDay, Board Game Afternoon, Meet & Greet and more
• Free parking for employees and shower at the workplace for athletes

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Novanta is proud to be an equal employment opportunity and affirmative action workplace. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, military and veteran status, disability, genetics, or any other category protected by federal law or Novanta policy.

Please call +1 781-266-5700 if you need a disability accommodation for any part of the employment process.