QUALIFICATIONS
1. High School Diploma or equivalent. Post high school education in business and/or secretarial training desirable.
2. General office skills including the use of personal computers, filing, copying and the ability to use or learn to operate various types of office equipment.
3. Three (3) years bookkeeping/accounting experience; school district experience preferred.
4. Excellent writing, communication, organization and interpersonal skills to deal effectively and confidentially with a diverse group of District staff and the public.
5. The ability to work independently to plan and carryout assignments with minimal supervision within the approved policies of the District.
6. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
JOB GOAL:
To assist the Food Service Director and Business Administrator in the efficient operation of the Food Service and Business departments so that the offices' maximum position impact on the community, the staff and the education of children may be realized.
ESSENTIAL FUNCTIONS
1. Performs general secretarial duties including word processing and typing, preparation and typing of reports, scheduling meetings and appointments, placing and receiving telephone calls, maintaining regular and orderly filing and retrieval systems, copying and distribution of information and materials, processing of mail, assisting District staff and the public.
2. Assists the Business Administrator in providing full accounting of the Food Service budget, general ledger, and inventory; prepares and records receipt and disbursement transactions, reports, etc.
3. Processes and maintains Free and Reduced Lunch applications and records.
4. Maintains Professional Stand hours/records for food service staff.
5. Processes district-wide purchase requisitions and elementary school budget requisitions; maintains purchase order files.
6. Prepares and processes quotes and bids for supplies and equipment.
7. Reconciles the cash accounts for selected general, payroll and other selected funds.
8. Serves as backup to the Accounting Assistant.
9. Serves as a backup for mail processing.
10. Assist the Business Administrator with all Food Service regulations and deadlines.
11. Participates in ongoing staff development programs.
12. Assists the Business Office team for clerical/secretarial work, as may be assigned, to meet the office work schedule.
13. Regular and timely attendance.
14. Performs other duties and assumes other responsibilities as may be assigned by the Food Service Director and Business Administrator.
COMPETENCIES
1. Organization
2. Written/Oral Communication
3. Detail Oriented
4. Personal Effectiveness/Credibility.
5. Thoroughness.
6. Time Management.
TERMS OF EMPLOYMENT
1. Twelve Month Position - Bargaining Unit
2. Compensation as per District guidelines.
EVALUATION:
Performance of this position will be evaluated at least annually by the Business Administrator in accordance with the Board's policy on evaluation of support personnel.
SUPERVISORY RESPONSIBILITY
None
WORK ENVIRONMENT
This job operates in an office setting. This role routinely uses office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit for extended periods of time; and have sufficient hand, arm and finger dexterity to operate a computer keyboard and other office equipment.
POSITION TYPE/EXPECTED HOURS OF WORK
This is a 12 month, contract position, with standard workdays Monday through Friday, Hours of work are determined by Supervisor and typically fall within the Administrative Office's hours of operation.
AAP/EEO Statement
The Shippensburg Area School District is an equal opportunity education institution and will not discriminate on the basis of race, color, age, creed, religion, gender identity, pregnancy, sexual orientation, parental status, ancestry, national origin, marital status, veteran status, political affiliation, or handicap/disability in activities, programs or employment practices as required by Title VI, Title IX, Section 504, the Americans with Disabilities Act, the Age Discrimination Act of 1975, and all other applicable state and federal laws. For information regarding civil rights or grievance procedures or for information regarding services, activities and facilities that are accessible to and useable by handicapped persons, contact The Director of Human Resources and Title IX Coordinator, at the District Office of Human Resources at 317 North Morris Street, Shippensburg, PA 17257 or at (717) 530-2700; or to the Director, Office for Civil Rights, Education Department, Washington, DC 20201; or to the U.S. Equal Employment Opportunity Commission, (800) 669-4000 (toll free) or (800) 669-6820 (toll-free TTY number for individuals with hearing impairments).
