Job Description

Analyst: Payroll Data and Systems - Jetpark, Boksburg

Minimum Requirements

• 3 - 5 years of relevant experience in a similar role with a proven track record of payroll experience as well as employee data and system management

• Grade 12 (Essential)

• Diploma in Finance or related field (Essential)

• Knowledge of system administration, including user access management, troubleshooting, and system optimisation

• Proficient in reporting tools (e.g., Excel, Power BI, Tableau)

• Knowledge of the Synerion system

• Strong knowledge and understanding of systems

• Verbal and written communication skills

• Interpersonal skills

• Problem-solving skills

Employee Master Data Management

• Maintain the organizational hierarchy and job architecture by making necessary updates such as creating new companies, divisions, and departments

• Map employee data architecture across systems to ensure alignment of all data sources and information to support effective reporting and decision-making

• Clean up data to ensure that all data is accurate, current, and categorised correctly

• Liaise with the IT team to run system upgrades as required and ensure that data integrity is upheld

• Partner with IT and system providers to ensure that data security measures are in place and operate effectively in line with regulations and best practices

• Conduct system audits on a regular basis, identify and resolve any issues that might impact HR functions and processes

System Management

• Act as the Super User for all relevant payroll systems, databases, and reports

• Manage system performance and user access to ensure functions operate optimally and meet operational, security, and compliance requirements

• Identify and raise any concerns or issues relating to the systems, ensuring they are addressed promptly

• Collaborate with the system service provider and the IT team to resolve identified issues and risks

• Import relevant information (e.g., increases and employee details) to ensure that systems reflect accurate information

• Make necessary updates to systems in line with business requirements (e.g., calendar, pay periods)

• Work with the system provider and IT to implement upgrades, developments, customisations, or enhancements (e.g., loading new companies, setting up rules, transferring employees)

• Attend to system tickets daily, ensuring all are addressed, resolved, and closed promptly

• Collaborate with the training department to train staff on system use and provide ongoing support

• Develop and distribute user documentation aligned with the training provided

Reporting

• Extract, compile, and distribute daily, weekly, monthly, and annual reports

• Create and automate reports and dashboards as per business requirements

• Provide monthly people metrics and reports on relevant trends

Payroll

• Execute wage administrator duties for payrolls

• Update monthly payroll input

• Run weekly timecards and perform spot checks on hours worked

• Print weekly timecards and verify terminations, upgrades, downgrades, and leave

• Balance the billings for selected payrolls

• Handle day-to-day payroll queries

• Submit leave forms to service providers

• Calculate back pay requests and submit for payment

• File all payroll documents

• Distribute payslips from service providers to branches

• Allocate and track all types of leave (sick leave, annual leave, family responsibility leave)

• Ensure leave balances are correctly maintained and updated

• Address employee leave queries and discrepancies

• Calculate and implement increases and bonuses when applicable

• Run and distribute wage reports for HR, Operations, Finance, and Risk/Compliance