Job Description
About GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers' products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
The National General Affairs Analyst is responsible for purchasing and invoice processing across multiple offices, providing ongoing support from on-boarding to addressing day-to-day inquiries. This role also manages the administration of Hyundai Motor America (HMA) lease vehicles for employees, including handling associated invoicing. Additionally, it supports K-SOX compliance through accurate purchase request reviews and invoice spot checks, reporting non-compliances monthly. We are looking for a detail-oriented and customer service-focused General Affairs Analyst who can effectively manage multiple priorities in a fast-paced corporate environment. This role provides administrative and operational support in travel coordination and purchasing.
Compensation
$50,000-$58,000
Responsibilities
1) Purchasing
- Support multiple offices
- Review POs for accuracy, obtain quotes, and check multiple sources for the best price options.
- Invoice Processing: Process invoices in a timely and accurate manner. Perform weekly credit card reconciliation to ensure all transactions are accounted for and discrepancies are addressed in a timely manner.
- Assist in coordinating repairs, maintenance, and other facility-related tasks. Support the implementation of facility upgrades and renovations as needed.
2) HMA Lease Program:
- Support HMA lease program for employees, ensuring all necessary documentation and approvals are in place
- Follow up with vehicle orders and respond to emails from each HMA representative
- Submit vehicle maintenance invoices & receipts for reimbursement
- Handle HMA invoices
- Assist with inquiries on HMA lease programs
3) Portal Management
- On boarding/ Off boarding profiles
- Approve Travel Requests, update approval matrix for users, respond to inquiries on travel arrangements
4) K-SOX Compliance
- Review Purchase Request submission for accuracy
- Review processed invoices for compliance
- Report monthly reports on non-compliances for each location
5) Circle O Plan
-Generate certificates upon requests
6) Travel arrangements as requested
7) Other duties as assigned
Education & Experience
Required
• Associate's Degree
• 1-2 years of experience
• Experience in Administrative Support
Preferred
• Bachelor's Degree
• 2-5 years of experience
• Experience in Administrative Support
Knowledge, Skills & Abilities
Required
• Strong verbal and written communication skills
• Knowledge of general office practices and procedures, including filing systems, scheduling, and maintaining office supplies
• MS Office Skills
• Strong analytical and problem-solving skills
• Ability to review documents, forms, and correspondence for accuracy and consistency
• Ability to collaborate and build effective working relationships with colleagues, management, and external parties
• Knowledge of customer service protocols and best practices for effective communication with both internal and external clients
Physical Requirements
Ability to sit and work at a computer for extended periods
Occasional lifting up to 10 lbs
Repetitive hand use for typing and documentation
Occasional standing, walking, and travel (up to 5%)
Working Conditions
Office-based role located in Irvine, CA
Standard office environment with low noise levels
Frequent communication via phone, email, and internal systems
Equal Employment Opportunity
GLOVIS America is an Equal Opportunity Employer and complies with all applicable federal, state, and local employment laws. Employment decisions are made without regard to race, color, religion, sex, gender identity, age, disability, veteran status, or any other protected characteristic.
