Job Description

Job Summary

Job Level: E0.1 (Accounts Payable)

Job Overview:

We are seeking a dynamic and detail-oriented Accounts Payable (AP) Associate with 4–5 years of experience to join our Finance team. In this role, you will be responsible for processing vendor invoices, ensuring timely and accurate payments, and supporting the overall accounts payable function. The ideal candidate is proactive, detail-oriented, and possesses strong communication skills.

Key Responsibilities

• Invoice Processing:
• Receive, review, and process vendor invoices (PO and non-PO) in accordance with company policies and established SLAs.
• Perform 2-way/3-way matching of invoices with purchase orders and goods receipt notes, and validate accuracy of pricing, quantities, and tax.
• Vendor Payments:
• Process payment runs (cheque, wire, ACH) accurately and within defined timelines, ensuring compliance with payment terms.
• Coordinate with treasury/banking teams to resolve payment failures or discrepancies.
• Vendor Reconciliation & Query Management:
• Perform periodic vendor statement reconciliations to identify and resolve discrepancies.
• Respond to vendor and internal stakeholder queries related to invoice status, payment status, and discrepancies in a timely manner.
• Expense & GR/IR Management:
• Process employee expense reimbursements in line with company travel and expense policies.
• Monitor and clear GR/IR (Goods Receipt/Invoice Receipt) mismatches and aged open items.
• Month-End Support:
• Support month-end close activities, including accruals for uninvoiced goods/services and AP sub-ledger to GL reconciliations.
• Assist in preparing ageing reports and follow up on outstanding/unresolved items.
• Process Improvement:
• Support initiatives to automate and streamline AP processes, including OCR-based invoice capture and workflow tools.
• Contribute to the development and refinement of Standard Operating Procedures (SOPs) in the AP domain.
• Audit & Compliance:
• Maintain proper documentation and supporting evidence for all invoices and payments processed.
• Assist internal and external auditors during audit reviews by providing required documentation, and ensure compliance with internal controls as defined by the client.

Skill Requirements

1. Proficient In Accounting Principles And Practices Related To Month-End Closing And Reporting
2. Strong Analytical Skills With The Ability To Identify Issues And Propose Effective Solutions
3. Familiarity With Erp Systems Such As Sap And Oracle
4. Proficient In Ms Office, Especially Excel For Data Analysis And Reporting
5. Excellent Written And Verbal Communication Skills
6. Ability To Work Collaboratively In A Team-Oriented Environment

Other Requirements

• Bachelor's degree in Accounting/Finance/Commerce.
• 4–5 years of experience in accounts payable functions, ideally within a shared services or BPO environment.
• Working knowledge of ERP systems (e.g., SAP, Oracle, PeopleSoft, or equivalent) and good proficiency in Microsoft Excel.
• Good analytical, problem-solving, and organizational skills with strong attention to detail.
• Effective communication skills, with the ability to work collaboratively in a team-oriented environment.
• Basic understanding of internal controls and accounting principles related to accounts payable.

Preferred Skills:

• Exposure to invoice automation/OCR tools and workflow platforms (e.g., Ariba, Coupa, JIRA).
• Familiarity with vendor management and payment processing tools.