Job Description

Our organization

Founded in 2017, Wellington-Altus Financial Inc. (Wellington-Altus) is the parent company to Wellington-Altus Private Counsel Inc., Wellington-Altus USA Inc., Wellington-Altus Insurance Inc., Wellington-Altus Group Solutions Inc., and Wellington-Altus Private Wealth Inc.-the top-rated* investment dealer in Canada and one of Canada’s Best Managed Companies. With over $45 billion in assets under administration and offices across the country, Wellington-Altus identifies with successful, entrepreneurial advisors and portfolio managers and their high-net-worth clients.

*Investment Executive 2025 Brokerage Report Card.

The opportunity:

Reporting to the Associate Vice-President, Operations WAPC, WAUSA the Analyst, Investment Operations is the subject matter expert for all WAPC reporting to and for the ICPMs. The Analyst is the primary contact and responsible for all partner data reconciliation and reporting activities across WAPC. The Analyst also works closely with the Lead Process Specialist to document and review reporting processes, with a keen focus on identifying potential improvements to enhance overall efficiency. This individual will ideally be highly proficient in Excel, allowing for relatively seamless integration of new reporting requests.

Key responsibilities include:

• Reporting and Reconciliation
  • Handle complex queries, escalations, and provide timely resolutions to ensure the smooth operation of WAPC.
  • Become an expert resource person on all daily, monthly, and quarterly reporting including account activity, AUM, cash balances, net flows, and off-book securities.
  • Responsible for reconciliation of transactions, pricing and positions to ensure data integrity.
  • Collaborate with internal departments and external partners, such as Custodians and service providers, to address inquiries and maintain strong working relationships.
  • Provide comprehensive data reports, extracts, and any information required for external audits.
  • Collaborate closely with the Fees department to manage and process closing fees on accounts.
  • Collection, organization, and analysis of investment-related data to provide input for internal stakeholders for usable formatting for investment activities.
  • Ongoing support of advisor teams in understanding performance, risk, the underlying holdings, and changes to the overall management of portfolios.
• Process Improvement/Project Work
  • Proactively identify opportunities for process optimization, streamlining workflows, and implementing best practices.
  • Participate and contribute to complex cross-functional projects, offering advanced operational insights to support technology modernization, process optimization, and profitability growth.
  • Collaborate with cross-functional teams to address complex issues, propose solutions, and drive process improvements.
  • Ad-hoc projects and perform other duties as assigned.

The ideal candidate will possess:

• Bachelor’s degree or diploma in Business Administration or similar field of study is preferred but equivalent combination of education experience will be considered.
• Minimum 1-3 years’ of wealth management/financial industry experience, preferably in an administrative or operational capacity.
• 1-2 years’ experience in a client-service facing role/inside sales
• Investment Support and Private Counsel experience would be considered an asset.
• Valid CSC/CPH or Canadian Investment Regulatory Exam (CIRE) is considered an asset.
• Industry recognized designations such as the Chartered Financial Analyst (CFA) or equivalent are considered a strong asset.
• High level of proficiency in Microsoft Office tools, notably Excel; experience with financial tools an asset.
• Strong knowledge and desire to learn new technology applications quickly, such as DocuSign, custodian applications, WA systems.
• Demonstrate a high level of accountability, reliability, adaptability, and innovation in accomplishing day to day work and long-term goals.
• Excellent attitude and commitment to providing extraordinary service
• A high level of professionalism and client/advisor centric mentality.
• Excellent understanding of the investment management concepts, including trading, portfolio construction, business practices.
• High attention to detail and organizational skills and high tolerance for ambiguity with the ability to handle multiple priorities in a fast-paced work environment.
• Exemplary interpersonal and influencing skills; an ability to communicate effectively and work collaboratively, across multiple mediums (in-person, over the phone, and virtually).
• Ability to problem solve and research multiple solutions using provided resources.
• Strong written and verbal communication skills.
• Reliable consistent work ethic.

Compensation & Benefits:

Range $50,000 - $66,000 annually.

This range represents Wellington-Altus' expected range of compensation for this position. Actual compensation will vary and will be based on various factors, such as location, skills, experience, and qualification for the role. Compensation for part-time roles will be pro-rated based on number of hours regularly worked.

Wellington-Altus' total compensation package for employees may also include discretionary bonuses as well as other perks and rewards. Wellington-Altus also offers health insurance, accident and life insurance, and other unique benefits per location.

Conditions of employment:

• Must be legally eligible to work in Canada.
• A background check, satisfactory to the employer, may be required of the successful applicant prior to commencing employment.

Wellington-Altus Private Wealth is strongly committed to equity and diversity within its community and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all sexual orientations and genders. All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.

If you require accommodation for the recruitment process, please let us know at the point of application.

To apply:

Click the Apply for This Job button to submit your resume, cover letter and salary expectations. You will be contacted if you are selected for an interview. More information about working at Wellington-Altus can be found on our website at www.wellington-altus.com